Privacy Policy

1. Information We Collect

To operate Rolev.ai and automate your applications, we collect only the information necessary to evaluate job opportunities and apply on your behalf:

• Account Information: Name, email address, password hash, and authentication credentials.
• Resume & Professional Background: Employment history, education, skills, certifications, portfolio links, and uploaded PDF/DOCX resumes.
• Job Search Preferences: Target job titles, salary expectations, preferred locations, remote work preferences, and companies on your exclusion list.
• Application Form Data: Standard job application responses (e.g., work authorization status, notice period, voluntary EEO disclosures where permitted by law).
• System Telemetry: Log timestamps, application submission outcomes, and ATS response codes.
• Site Usage: Anonymous counts of the kinds of page viewed, the site that referred a visit, and sign-up steps reached, linked by a random id that lasts one browser tab. We set no tracking cookie for this, and it is not tied to your name, email address, or account.

2. How We Use Artificial Intelligence & Machine Learning

Rolev.ai utilizes proprietary AI career matching systems and intelligent semantic analysis to provide seamless career assistance:

• Semantic Role Scoring: Evaluating candidate skills, career experience, and live job postings to calculate multi-factor alignment scores.
• Precision Resume Tailoring: Reformatting and emphasizing your actual accomplishments to address the specific keywords of a target job description.
• No Public Model Training: Your private resume, employment details, and personal identifying information are never used to train public foundation models or shared with third-party LLM providers.

3. How Applications Are Submitted to ATS Platforms

When you enable automated applications or click “Apply Now” in Rolev.ai:

• We submit your application directly to the employer’s official Applicant Tracking System and verified career portals.
• The employer receives your application exactly as if you had submitted it manually through their careers portal.
• Once submitted, the employer’s respective privacy policy governs how they process and retain your candidacy.

4. Data Retention & Your Deletion Rights

You retain full ownership of your data at all times:

• Right to Export: You can export your profile, application history, and tailored resumes at any time.
• Right to Delete: You can request full account deletion through your profile settings or by submitting a request through our Contact & Privacy Desk. Upon deletion, your resumes, career profiles, and personal details are permanently wiped from our database.
• Resume Version Management: You can replace or delete uploaded resumes whenever your qualifications change.

5. Data Security Standards

We employ enterprise-grade security protocols to protect candidate data:

• All network traffic is encrypted using TLS 1.3 / HTTPS.
• Candidate profile and application records are stored securely in isolated encrypted databases with role-based access control.
• Internal telemetry access is restricted to authorized personnel using cryptographic security passkeys.

6. Rolev.ai Chrome Extension

The Rolev.ai Chrome extension (“Rolev.ai — AI Resume & ATS Auto-Fill”) has one purpose: helping you apply to US jobs by filling job application forms on supported applicant tracking system (ATS) pages with the resume and answers saved in your Rolev.ai account, and recording in Rolev.ai the applications you submit. It runs only on the candidate application pages of supported ATS job sites, and on Rolev.ai itself to tell an open dashboard that an application was recorded. It talks only to Rolev.ai. It never presses an employer’s submit button: you review and submit every application yourself.

Data the extension handles

When the extension contacts Rolev.ai

• The extension sends nothing about a page until the page shows an application form and you act: press Auto-Fill (on the page or in the popup), press “Mark Sent,” or open the job from Rolev.ai. Auto-Fill then requests your resume and saved answers for that job, sending the page address. For some job sites, Rolev.ai reads the job’s public application form from that site to match its questions.
• Auto-Fill works on any supported job site, including jobs Rolev.ai doesn’t list. For those, Rolev.ai uses the page address only to fill the form from your saved profile and main resume. It doesn’t save the job, the page address, or a submission to your account.
• For applications you tailored in Rolev.ai, questions Auto-Fill could not answer from your profile are sent (question text, answer options, and the page address) so Rolev.ai can draft answers. Your typed answers on the page are not sent.
• After you submit an application for a job Rolev.ai lists, or press “Mark Sent,” the extension sends the job, the application page address, and how the submission was confirmed, so your dashboard shows it as submitted. A page that doesn’t match a job on Rolev.ai is not recorded on Rolev.ai; it is remembered only in your browser.
• Opening the extension popup asks Rolev.ai which account is signed in, to show your name, email, and credit balance.
• The extension uses your existing Rolev.ai sign-in. It never sees or stores your Rolev.ai password.

Who receives extension data

• Rolev.ai, to provide the auto-fill and application tracking features. Rolev.ai runs on Amazon Web Services, our hosting provider, and traffic to Rolev.ai passes through Cloudflare, our network provider.
• Our AI provider, Amazon Bedrock (the Amazon Web Services AI service that runs the Claude models we use), only for applications you tailored, to draft answers to questions your profile does not answer. It receives the question text and options; the job title, company, and description; your name, email, phone, location, LinkedIn and GitHub links, and most recent employer; your work authorization, start date, and referral answers; and your resume text. It never receives your EEO self-identification answers or your salary.
• The employer’s ATS, only when you submit the application form yourself. From then on the employer’s privacy policy governs that data.

What stays in your browser

• The extension reads the application page to find form fields, to read a posted salary range, and to recognize the ATS’s confirmation page. That reading happens on your device and is not sent anywhere.
• Your profile and resume are kept in the page’s memory only while the application page is open.
• Chrome extension storage on your device keeps your resume format choice and the last 15 lines of the auto-fill log, which can quote form questions and the answers filled. While a tab is open, it also keeps that tab’s Rolev.ai job and the address of an application you just submitted; Chrome clears these when you close the tab or the browser.
• Uninstalling the extension deletes everything it stored in your browser.

What the extension does not do

• It does not run on, read, or record any website other than supported ATS job sites.
• It does not collect your browsing history, and it contains no analytics, advertising, or tracking code.
• It does not load or run code from the internet. Everything it receives from Rolev.ai is data.
• It does not submit applications, accept terms, or answer legal attestations for you.
• It does not sign you in to job sites or create accounts there, and it never types into password fields. Where a job site asks you to sign in or create an account before the form, you do that step yourself.

Security, human access, and sale

• All data the extension sends or receives travels over encrypted HTTPS connections to Rolev.ai.
• People at Rolev.ai read your data only with your consent (for example, when you ask our support team to look at a problem), when needed for security purposes such as investigating abuse, or to comply with applicable law.
• We never sell extension data, never use or transfer it for advertising of any kind (including personalized, re-targeted, or interest-based ads), and never use it to determine creditworthiness or for lending.
• Extension data is kept with your Rolev.ai account under Section 4 and deleted when you delete your account.

7. California Privacy Rights (CCPA / CPRA Notice)

This section applies exclusively to California residents under the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA/CPRA”).

Notice at Collection & Categories of Personal Information

In the preceding 12 months, Rolev.ai has collected the following statutory categories of personal information:

Zero Sale & Sharing of Personal Information

Rolev.ai does not sell your personal information. We do not disclose, rent, release, transfer, or communicate your personal data to any third party for monetary consideration or cross-context behavioral advertising. We only transmit your application materials directly to the specific employer hiring portals that you select and authorize.

Your California Privacy Rights

• Right to Know / Access: You have the right to request disclosure of the specific pieces and categories of personal information we have collected about you, the categories of sources, and the business purpose for collecting it.
• Right to Delete: You have the right to request the permanent deletion of your personal information, subject to limited legal exceptions (such as tax compliance).
• Right to Correct: You have the right to request that we correct inaccurate personal information maintained in your profile.
• Right to Limit Sensitive Personal Information: We strictly limit our use of sensitive personal information (such as work authorization) to what is strictly necessary to submit job applications on your behalf.
• Right to Non-Discrimination: We will never discriminate against you, deny you services, charge you different rates, or provide a lower quality of service for exercising any of your CCPA/CPRA rights.

How to Exercise Your CCPA Rights

California residents can exercise their rights at any time using our automated self-service tools or direct channels:

8. Contact Us & Data Protection Officer

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information under California or US federal law, please contact our Data Protection Team: