Accounting Specialist (AP/AR/Payroll)

Mission

Strive exists to disrupt an industry long overdue for a more personal approach to care. We put the human element at the center of everything: every formulation, every patient interaction, every provider partnership. We're not just a compounding pharmacy. We're a team on a mission to change what personalized healthcare looks and feels like.

Position Overview

Full-time, on-site role that runs vendor payments, customer billing and collections, and bi-weekly payroll for a regulated sterile manufacturing operation.

• Location: Alachua, FL
• Position Type: Full-Time
• Schedule: Monday - Friday (day shift)

Key Responsibilities

Accounts Payable

• Process vendor invoices using three-way match (PO, receiver, invoice); code to the correct GL, cost center and inventory accounts.
• Run weekly payment batches (ACH, check, wire) and reconcile vendor statements; resolve price/quantity discrepancies.
• Maintain the vendor master (W-9s, remittance details, fraud-prevention callbacks); prepare accruals, AP aging and 1099 data.

Accounts Receivable (basic)

• Generate customer invoices (e.g., hospitals, clinics, providers) from shipped orders and verify pricing and terms.
• Post customer payments and apply cash; monitor AR aging, send reminders and escalate delinquent accounts to the Controller.
• Prepare credit memos and refunds per policy; reconcile the AR sub-ledger and deposits to the GL.

Payroll

• Process bi-weekly payroll, including overtime, shift differentials, PTO and new-hire/termination changes.
• Audit time and attendance; reconcile payroll registers and tax deposits to the GL; handle benefit deductions and garnishments.
• Complete quarterly and year-end filings (941, FL reemployment tax, W-2); answer pay questions and keep records confidential.
• Occasional overtime around payroll, month-end and year-end close.

Compliance & General

• Follow cGMP and good documentation practices on all AP, AR and payroll records; maintain segregation of duties and approval limits.
• Support internal/external audits, month-end close and ad-hoc finance projects.

Required Qualifications

• 3-5 years of progressive experience in accounts payable and payroll processing, including basic accounts receivable.
• Associate degree in accounting, finance or business, or equivalent experience (bachelor's preferred).
• Working knowledge of three-way match, payroll tax rules and GL coding; proficient in Excel and a full-featured ERP system.
• Strong attention to detail and confidentiality; clear written and verbal communication; ability to meet strict payroll and payment deadlines.

Preferred Qualifications

• Experience in a manufacturing environment, ideally pharmaceutical, 503B outsourcing or other FDA-regulated operations.
• Hands-on experience with the QAD ERP system (AP, purchasing and general ledger modules).
• Familiarity with cGMP and good documentation practices; experience with a payroll platform such as ADP, Paycom or Paylocity.
• CPP (Certified Payroll Professional) or FPC certification, or progress toward one.

Work Environment

• Must adhere to strict Occupational Exposure Limits (OELs) and NIOSH hazardous drug protocols when weighing, compounding, or packaging Schedule III hormones and other potent endocrine-disrupting compounds.
• Required to wear specialized PPE, including respirators and full-body protective suits, for extended periods. Candidates must be medically cleared to wear a respirator and pass standard fit-testing prior to handling active pharmaceutical ingredients.
• Willingness to comply with ongoing medical monitoring, including baseline and periodic hormone level testing as part of our commitment to employee health and workplace safety.

Pay and benefits

Annual Salary $55,000 - $65,000 USD

Join Us in Making an Impact

At Strive, the work is real and the impact is direct. Every role here contributes to a patient experience that's more personal, more attentive, and more human than what most people have come to expect from a pharmacy. Apply today and help us raise the bar.

Benefits

Strive Pharmacy offers a comprehensive benefits package, including:

• Employer-paid healthcare coverage, effective the 1st day of the following month of your hire date
• Free Strive compounded medications for employees based on a valid patient-specific prescription from a licensed healthcare provider
• Paid time off
• Sick time
• FSA and HSA options
• Parental leave
• 401(k) with employer matching
• Life insurance
• Vision and dental insurance
• Veterinary insurance

Culture

• Culture isn't an afterthought at Strive.
• It's something we actively build.
• We foster a collaborative, engaging workplace where employees have opportunities to connect, celebrate, and build meaningful relationships with their colleagues.
• We're committed to supporting the personal and professional growth of every employee, both inside and outside the workplace.