Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our team. In this role, you will be responsible for processing invoices, managing vendor payments, reconciling accounts, and maintaining accurate financial records. The ideal candidate has strong organizational skills, a commitment to accuracy, and the ability to collaborate effectively with vendors and internal stakeholders in a fast-paced environment.

Key Responsibilities

• Process vendor invoices accurately and efficiently, ensuring your adherence to company policies and procedures.
• Review and verify invoices for accuracy, completeness, and appropriate approvals.
• Prepare and process payment requests, including checks, ACH transfers, and wire transfers, on time.
• Handling accounts payable for separate entities and vendors
• Maintain accurate and up-to-date records of accounts payable transactions.
• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
• Processing due invoices for payments
• Communicate effectively with vendors and internal stakeholders to resolve payment-related inquiries.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Collaborate with the team to ensure proper coding and allocation of expenses.
• Assist with the preparation of financial reports and analysis as needed.
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.

Education

• Associate degree in accounting, finance, or related field

Required Qualifications and Experience

• 3+ years of experience in accounts payable
• Proficiency in Microsoft Excel
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Detail-oriented with a high level of accuracy

Position Type and Expected Hours of Work

• This is a full-time position with an expected work schedule of 40 hours per week. Additional overtime may be required based on business needs, typically ranging from 0 to 10 hours per week.

Supervisory Responsibilit y

• No

Total Rewards Package

• 401(k) with employer matching
• Paid Time Off
• Extended health insurance, LTD, life insurance, and Employee Assistance Program
• Access to company-sponsored volunteer and community engagement programs
• Recognition & rewards program
• Hybrid work schedule

Career Growth Opportunity

• Be part of a growing organization that offers career advancement, professional development, and the chance to make a significant impact on financial operations.

Compensation

• T he good faith pay rate is between $19.50 - $21.50 USD/hour.
• Compensation is determined based on several factors, including the candidate's experience, qualifications, and skill set, geographic location, as well as internal alignment and external benchmarks.

Other Duties

• Duties, responsibilities and activities may change at any time according to business needs.
• The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.