Accounts Payable Specialist

About the role

The Accounts Payable Specialist performs and verifies day-to-day accounts payable and travel and expense transactions with limited guidance, supporting accurate invoice processing, timely reimbursements and payments, and complete accounting records within established review and approval requirements.

The role resolves routine discrepancies, performs reconciliations and control activities, supports 1099 and unclaimed-property administration, and partners with suppliers, employees, Accounting, and internal approvers. The Specialist protects confidential payment information and escalates complex, sensitive, or systemic issues.

What You'll Be Doing

Invoice Processing & Exception Resolution

• Independently process and code supplier invoices and direct-entry transactions; validate duplicate risks, supporting documentation, approvals, and due dates.
• Research and resolve routine invoice workflow, export, dispute, blocked-email, and approval-chain issues; escalate integration or systemic errors.

Payments & Disbursement Controls

• Prepare and verify payments and funding; complete assigned OFAC, positive-pay, ACH authorization, debit-block, approval, and payment-detail controls.
• Resolve returned, voided, reversed, or exception payments within established authority and retain complete support.

Travel, Expense, & Corporate Cards

• Review expense reports, receipts, lodging expenses, and reimbursements; resolve aged items and routine policy exceptions.
• Support expense-user profiles, reporting, corporate-card documentation, policy administration, and employee inquiries.

Reconciliations, Compliance, & Period-End

• Perform transaction matching and support recurring and period-end reconciliations, including voided checks, recurring invoices, aging, and unresolved items.
• Support 1099 reporting and unclaimed property activities through documentation review, data cleanup, reconciliations, corrections, due diligence, filing support, and exception tracking.

Service & Continuous Improvement

• Resolve routine supplier and employee inquiries, document outcomes, and escalate urgent, sensitive, high-risk, or systemic matters.
• Maintain process and control documentation and use approved automation and AI-enabled tools responsibly to improve accuracy and efficiency while validating outputs and protecting confidential information.

You've Got What IT Takes If You Have

• Knowledge of full-cycle accounts payable, invoice processing, payment methods, expense administration, supplier inquiries, and accounting documentation.
• Knowledge of approval, segregation-of-duties, fraud-prevention, payment-verification, confidentiality, and record-retention controls.
• Skill in researching discrepancies, resolving routine exceptions, performing reconciliations, and maintaining audit-ready support.
• Ability to review invoice coding, approvals, payment details, expense documentation, and aging information for accuracy and completeness.
• Ability to use approved AI and AI-enabled tools responsibly to improve productivity, support process improvement, and enhance the accuracy and efficiency of accounts payable activities, while validating outputs and protecting confidential information.
• Ability to manage recurring payment and close deadlines while communicating effectively with suppliers, employees, Accounting, and approvers.
• Proficiency with spreadsheet, ERP, procure-to-pay, expense, and payment tools relevant to the function.
• 2+ years of accounts payable, invoice or expense processing, payment operations, bookkeeping, or related accounting experience.
• Experience reviewing transactions, resolving discrepancies, maintaining documentation, and working within recurring payment or period-end deadlines.
• Bachelor's degree in Accounting, Business Administration, Finance, or a related field

What Can Relias Offer You?

• Fantastic health and wellness benefits package, including an outstanding 401k match, a flexible PTO program, and a generous and inclusive parental leave policy. Additionally, Relias pays for the employee portion of the monthly healthcare premium!
• Flexible work environment with onsite and work from home options - you choose when you want to come into the office!
• Active Employee Resource Groups open to all employees!
• Comprehensive onboarding program - a great introduction to our company, customers and culture!
• Growth and career advancement opportunities!
• Promotes internal mobility and career growth aligned with evolving business needs
• Multiple development program options - leadership development, professional development curriculums, and Nanodegree options in both technology and data science
• Professional development gained from conference attendance and participation in organizations like NC Tech
• Onsite 321 Coffee Shop providing free coffee and pastries to employees

In Office Requirement

• Relias values collaboration and wants to ensure that our team members have opportunities to work with their teams regularly for professional development opportunities.
• Our flexible hybrid work environment requires that you live in the state of North Carolina, within a commutable distance to our office (~1-hour commute).
• You would be expected to work in our Morrisville, NC Headquarters (close to the Raleigh/Durham airport) approximately 30 days/quarter.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

• Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated.
• The company processes your data for the purpose of establishing an employment relationship on the basis of Art.
• 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

• The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.
• You can contact the company's Data Protection Officer at the above-mentioned postal address.
• Further information on data protection and your rights can be found here.
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