Accounts Payable Specialist

About the role

The Accounts Payable Specialist is an important member of KPFF’s Accounting and Shared Services team, supporting accurate and timely financial operations across the firm. This role is responsible for processing vendor invoices and employee expenses, coordinating payments, maintaining vendor records, reconciling accounts and corporate credit card activity, and supporting month-end close and audit activities.

This position combines day-to-day Accounts Payable responsibilities with opportunities to contribute to the broader accounting function. The Accounts Payable Specialist will work closely with Project Cost Accountants, Shared Services team members, employees, and vendors to resolve questions, maintain accurate financial records, and support consistent accounting practices across KPFF’s multi-office organization.

The ideal candidate is detail-oriented, organized, and comfortable managing a high volume of activity while balancing multiple priorities. This role is well suited for someone who takes ownership of their work, enjoys solving problems, and is interested in continuing to build their accounting knowledge and experience.

Key Responsibilities

Accounts Payable Operations

• Process high-volume vendor invoices and employee expense reports accurately and efficiently.
• Review documentation, coding, approvals, and business purpose for compliance with company policies.
• Manage check runs, ACH payments, and payment reconciliation activities.
• Perform biweekly corporate credit card reconciliations, review card transactions for accuracy, coordinate coding corrections, and support cardholder compliance with company policies.
• Maintain accurate vendor records, including W-9 and W-8BEN documentation and tax reporting support.
• Assist with 1099 preparation and year-end vendor compliance activities.
• Research and resolve invoice, payment, expense, and vendor discrepancies in coordination with employees, vendors, and accounting team members.

Financial Records & Reconciliations

• Support month-end close activities and help ensure transactions are recorded accurately and within established timelines.
• Reconcile selected balance sheet and expense accounts and investigate variances or discrepancies.
• Maintain organized accounting records and supporting documentation.
• Assist with annual internal and external audits by preparing documentation and responding to information requests.
• Support the accuracy and integrity of financial records related to Accounts Payable and other assigned accounting activities.

Collaboration & Continuous Improvement

• Partner with Project Cost Accountants and Shared Services team members across the firm.
• Provide guidance and support related to expense reports, Accounts Payable processes, coding, supporting documentation, and payment questions.
• Communicate professionally and responsively with employees, vendors, and other stakeholders to research and resolve issues.
• Participate in process documentation and help maintain consistent Accounts Payable procedures.
• Identify opportunities to improve the efficiency, accuracy, and consistency of accounting processes.
• Support ongoing accounting system and process improvements, including testing or implementation activities as needed.

Required Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience.
• 2+ years of accounts payable, accounting, bookkeeping, or related financial experience.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Excel and other business software applications.
• Excellent written and verbal communication, customer service, interpersonal, and problem-solving skills.
• Ability to research discrepancies, identify solutions, and follow issues through resolution.
• Ability to work independently while effectively partnering with team members across multiple offices and departments.

Preferred Qualifications

• Experience with engineering, professional services, project-based, or multi-office organizations.
• Knowledge of GAAP and fundamental accounting principles.
• Experience with expense management systems, corporate credit card programs, ACH processing, and vendor maintenance.
• Exposure to month-end close processes and account reconciliations.
• Experience with ERP, accounting, or financial management systems.

Physical Demands and Work Environment

• Duties are typically performed in a normal office environment while sitting at a desk.
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.
• Work in our downtown Seattle office 5 days per week, with flexible work hours between 7:00 a.m. and 5:00 p.m.

Additional Information: Culture and Benefits

At KPFF, we're a vibrant community fueled by collaborative creativity, offering you the stage to leave a lasting mark through:

• Impact: Your work helps keep KPFF’s financial operations accurate, efficient, and reliable while supporting employees and teams across the firm.
• Autonomy + Support: Take ownership of your responsibilities while working within a stable environment and collaborative accounting team.
• Growth: Build your accounting knowledge through exposure to Accounts Payable, reconciliations, month-end activities, audit support, and opportunities to improve processes and systems.
• Community: Be part of a purpose-driven firm that invests in people and the communities we serve.

Benefits

We are passionate about supporting our employees through flexible and comprehensive benefits:

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation, sick, jury duty)
• Subsidized ORCA bus/transit pass

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate is $65,000 - $73,000. This position is classified as non-exempt and is eligible for overtime in accordance with applicable federal and state law.

Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll address any questions you may have about the overall compensation package and benefits.

Work Authorization

This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without sponsorship now or in the future.