Accounts Payable Specialist

The Role

The Accounts Payable Associate is responsible for accurately processing vendor invoices, maintaining accounts payable records, assisting with payment processing, and ensuring invoices and expenses are recorded in a timely manner. This role works closely with vendors, internal departments, and the accounting team to resolve discrepancies and support accurate financial reporting.

Key Responsibilities

• Process and code vendor invoices and employee expense reports.
• Enter invoices and payment information into the accounting system.
• Verify invoices against purchase orders, receipts, and supporting documentation.
• Perform three-way matching and investigate discrepancies.
• Prepare and process vendor payments by check, ACH, wire, or other approved methods.
• Reconcile vendor statements and accounts payable balances.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain accurate and organized AP documentation and records.
• Assist with month-end and year-end closing activities.
• Support the preparation of AP-related reports and reconciliations.
• Ensure compliance with company policies and internal controls.
• Assist with audits and provide requested documentation.
• Identify opportunities to improve AP processes and efficiency.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1-3 years of accounts payable or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information.
• Strong written and verbal communication skills.
• Ability to meet deadlines and manage multiple priorities.

Preferred Qualifications

• Experience with ERP systems such as Ramp, SAP, Oracle, NetSuite, QuickBooks, or Microsoft Dynamics.
• Familiarity with invoice automation and electronic payment systems.
• Understanding of general ledger coding and account reconciliation.
• Experience performing three-way matching.
• Intermediate Excel skills, including formulas and pivot tables.

Additional Requirements

• Available to work extended hours and weekends as needed

ITAR Requirements

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Pay Range $25.25—$31.25 USD

At Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends.

Key Elements of Our Compensation Philosophy

• Competitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location.
• Performance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel.
• Equity Participation: We offer stock options or equity to employees, ensuring that you share in the success and growth of the company.
• Benefit Packages: Our benefits include healthcare, dental and vision plans, retirement savings, and paid time off, because we understand that your well-being extends beyond the office.
• Professional Development: We allocate funds for continuing education, training, and career growth.
• Transparency: We are committed to openness about our compensation tiers and how decisions are made, ensuring trust and mutual respect.

By joining Mach, you're not just accepting a job-you're becoming a key part of a team that values your contributions and invests in your growth. Together, we aim to create a rewarding environment that sets the stage for long-term success.

Data Privacy

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach's total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.