Accounts Payable Specialist

About the role

We are Hiring!

Location: La Jolla, CA; Edina, MN; Remote

The Details

We are seeking an Accounts Payable Specialist to join our team. Reporting to the Supervisor, Accounts Payable, this role will support high-volume AP activities, including invoice processing, coding, vendor management, reconciliations, 1099 preparation, journal entries, and payment processing. The ideal candidate brings at least two years of Accounts Payable experience, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

What will you do

• Process a high volume of operating, premium accounting, refund, and commission requests, including voids and reissues.
• Manage high-volume vendor profile updates, including callback verifications for new vendors and changes to existing vendor information.
• Monitor the Accounts Payable mailbox throughout the day and respond to requests from internal teams and external vendors.
• Obtain appropriate account coding and approvals and accurately enter vendor invoices into the AP system.
• Process and apply AP payments in a timely and accurate manner and reconcile vendor statements.
• Support accounting activities across multiple lines of business and business partners, utilizing established templates and processes.
• Perform CMA quarterly vendor reviews, escheatment activities, Positive Pay file reviews, and PLMRAP AP reconciliations.
• Prepare year-end 1099s and support related year-end AP activities.
• Prepare the daily cash report and assist with ongoing cash and payment-related processes.
• Support month-end close activities, including AP processing, reconciliations, and responding to AP-related queries.
• Maintain organized AP records, including filing processed AP payments weekly.
• Research and resolve invoice, payment, vendor, and account discrepancies in partnership with vendors and internal team members.
• Assist with additional administrative tasks, accounting projects, and special assignments as needed.

What we are looking for

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2 years of Accounts Payable or related accounting experience.
• Strong understanding of Accounts Payable processes, general ledger accounting, and financial statements.
• Experience reconciling vendor statements and resolving discrepancies.
• Strong written and verbal communication skills with the ability to effectively partner with internal teams and external vendors.
• Strong attention to detail with the ability to manage high-volume transactions and competing priorities.
• Proficient with Microsoft Office, particularly Excel and Outlook.
• Ability to work on-site Monday through Thursday (4 days per week).

We love people who want to

• Build strong relationships through transparency, trust, and respect for each other.
• Work in an agile environment, with a resilient mindset to find creative solutions to challenges.
• Collaborate and celebrate diverse perspectives, promoting inclusivity and equality.
• Do the right thing with strong conviction and integrity.
• Be bold and innovative to help make an impact.
• Demonstrable track record of working autonomously and driving progress
• Be intellectually curious, think creatively, and pragmatic

Additional information

If you thrive in a dynamic environment, and like working with happy, authentic, talented people, you'll enjoy a career with Palomar!

What will you get in return?

• Full Suite of Medical Benefits
• Long Term Financial Incentives – STOCK!
• 401k with 3.5% Automatic Fully Vested Employer Contributions
• Competitive PTO + Holiday Program
• Lifestyle Spending Allowance
• Professional Development Assistance
• Career Exploration Opportunities
• Regular company-wide social events (even virtually!)

Diversity at Palomar

At Palomar, we are committed to diversity, equality and inclusion in all facets of the organization. We have built an open culture that celebrates the diversity of our workforce, while actively championing equality and inclusion practices that make us a company people want to work with and work for.

We believe that diversity, equality and inclusion yields greater organizational creativity and productivity, which helps us serve our customers and partners more effectively. Delivering on our diversity commitment returns greater value to our shareholders and ultimately makes a positive impact to the communities in which we do business and to the people who live in them

#PalomarPride #Insurancejobs #hiring

Accommodations

Palomar will also consider necessary modifications to the physical work environment, or to the way a job is usually performed, so an individual with a disability can perform the essential functions of the position. Additional accommodations will be considered that enable an employee with a disability to enjoy equal benefits and privileges of employment like those that are enjoyed by other employees without disabilities.

No phone calls or agency solicitation please

Pay Range

$50,000-$74,000 + Bonus Potential & Participation in our Competitive Long-Term Incentive (LTI) Program.

The above pay range is for all US-based roles based on function and level, benchmarked against companies of similar size and scope. To be compliant with local legislation as well as provide greater transparency to candidates, we disclose salary ranges on all job postings regardless of the desired job location.

We also offer a competitive annual discretionary bonus program and the opportunity for annual long-term incentive stock grants. In addition, we offer a highly competitive benefits package. Final offer amounts are determined by multiple factors, including candidate experience and qualifications, and may vary from the amounts listed above