Accounts Receivable Specialist

About the role

The AR Specialist is responsible for ensuring timely collection of payments from customers, maintaining accurate financial records, and handling a variety of invoice and billing functions. The AR Specialist will also be responsible for collections and reconciliations for clients, while also striving to improve processes and meet the required deadlines.

Essential Functions and Responsibilities

• Process and record accounts receivable transactions.
• Process all incoming receivables including preparing and making deposits.
• Reconcile accounts, enter payments, process refunds and adjustments.
• Review account information, research and resolve any payment discrepancies.
• Review sales orders with customers PO to ensure items and terms are matching in SAP.
• Collaborate with internal departments as well as client teams to complete tasks as needed.
• Track and calculate sales commission monthly.
• Prepare payment applications per customer's requests on customer's portal.
• Maintain records of invoices, deposits and all correspondence regarding payment collection.
• Issue downpayment invoices and manage downpayment applications.
• Follow up with customers on overdue payments, address customer inquiries, and resolve payment disputes.
• Prepare documentation for external auditors as requested by the Accounting Manager.
• Run reports as requested by the Accounting Manager.
• Develop and maintain spreadsheets when necessary for controls.
• Organize and safekeep financial records in the file cabinet and electronically.
• Assist with month-end closing and provide support to the Finance team as needed.
• Perform other special duties as assigned.

Work Experience/Education/Skills Requirements

• Bachelor's degree in accounting of finance or another related field recommended.
• 3+ years of accounts receivable experience or a related financial role required.
• Proficiency in Microsoft Office Suite, particularly Excel. Experience with SAP or similar ERP systems is required.
• Experience in Textura and Procore preferred.
• Excellent organizational and critical thinking skills.
• Strong attention to detail, analytical thinking, and problem-solving skills.
• Knowledge of accounts receivable processes, including vendor billing and customer invoicing.
• Strong customer service and collaboration skills with the ability to collaborate with multiple partners and peers across the organization and outside to achieve project and operational results.
• High Level of integrity and dependability with a strong sense of urgency.

Additional information

This job description is intended to describe the essential job functions of this position and is not intended to be an all-inclusive statement of job responsibilities.

Physical Requirements/Work Environment

• Work is primarily performed in an office environment.
• Ability to work at a computer for extended periods.
• Comfortable working in a fast-growing, dynamic environment.

Additional information

Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1,E-3, TN status, or I-485 job portability or similar immigration processes.