Admin & Facility Coordinator

About the Role

You'll keep Fuse's Albuquerque facility running day-to-day - from the front door to the supply closet to the loading dock. This is a hands-on, entry-level role supporting a working radiation effects testing site. You'll keep the administrative and facility details on track, coordinate visitors and vendors, and support day-to-day operations of the facility. You'll work directly with the Operations Lead of ABQ Facility and the site's engineering, physics, operations and safety teams.

What We Value

• Obsess about the details - sloppy work costs us later, so do it right the first time.
• Care - pick up the trash. Do things no one asks you to do. Go the extra mile because you care.
• Act with urgency - every hour matters more than it feels like it does.
• Be responsible for the outcome, not just the task; if it is not working, it remains your problem until it is fixed.
• Assume good intent - disagree openly, then commit fully once a call is made.

Core Responsibilities

• Maintain strong situational awareness across the facility - know what is happening, who is coming and going, and what has changed.
• Anticipate needs, surface issues early, and keep the team informed without waiting to be asked.
• Manage day-to-day office operations, including supplies, mail, shipping/receiving, and general office upkeep.
• Coordinate facility maintenance and vendor visits with the facility team and outside vendors.
• Manage visitor and guest logistics, including badges, escorts, conference rooms, and site orientation.
• Support new-hire onboarding, including workspace setup, equipment ordering, and first-day coordination.
• Maintain facility records, including safety, maintenance, and visitor logs.
• Support scheduling and calendar coordination for the Head of ABQ Facility and site team as needed.
• Track and reorder consumables and PPE with the safety team.
• Support meeting and site-visit setup and maintain common areas.

Minimum Qualifications

• High school diploma or equivalent required; additional education or relevant administrative, operations, hospitality, or facility experience preferred.
• Strong organizational skills and follow-through - you keep track of a lot of moving pieces without dropping any.
• Comfortable interacting professionally with visitors, vendors, and government customers.
• Clear written and verbal communication skills.
• Willingness to learn basic safety and access-control procedures specific to a regulated facility.
• Proficiency with standard office software (Google Workspace, Microsoft Office, or equivalent).

Preferred Qualifications

• Experience in regulated, secure, government, defense, or other high-accountability environments.
• Experience coordinating facility vendors and contractors.
• Familiarity with safety, security, and visitor-control procedures.

Additional Requirements

• This is not a remote position and will require relocation if not already local to Fuse's Albuquerque, NM facility.
• Position occasionally requires the ability to work extended hours and weekends when needed.
• Position may require some business travel to other Fuse facilities.

Physical Requirements

• Able to stand or sit for extended periods during operation.
• Able to lift and carry items up to 25 pounds regularly, and up to 50 pounds occasionally.
• Comfortable using personal protective equipment and following posted facility safety procedures.

Security Clearance

This role may require the ability to obtain and maintain a U.S. government security clearance.

Benefits

• Medical, dental, and vision coverage.
• Relocation assistance for roles that require it.
• Flexible time off. Take what you need, no accrual tracking.
• 2 weeks of paid time off built into the end of each year (subject to team and business needs).
• Supportive leave of absence policies.
• Paid leave for new parents.

Itar Requirements

To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.