Administrative Access Assistant

Job Summary

Northeastern University's Electrical & Computer Engineering Department seeks a proactive and organized Administrative Access Assistant to support Dr. Kevin Fu, a Professor of Electrical & Computer Engineering who has a dexterity impairment affecting his ability to use a mouse and perform precise pointer-based tasks. This role is crucial for coordinating Professor Fu's daily activities and ensuring his work environment is accessible. Primary activities include managing correspondence, schedules, and an accessible work environment. Occasional travel may be required.

Qualifications

• Associate's Degree Required; Bachelor's degree preferred.
• High standards for accuracy and thoroughness in areas of responsibility.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and problem-solve.
• Basic financial tracking and bookkeeping skills are a plus.
• Ability to work independently and in a team.
• Adaptability to work in a dynamic environment.
• Knowledge of assistive technology or keyboard-based tools to support users with dexterity impairments is preferred.

Additional Competencies

• Deadline Management
• Demonstrated ability to set realistic deadlines and consistently meet them.
• Experience in prioritizing tasks to ensure timely completion of all projects.
• Reliability and Accountability
• A track record of following through on commitments and responsibilities.
• Ability to communicate proactively in case of any delays or issues.

Organizational Skills

• Proven ability in organizing workspaces, digital files, and schedules to enhance workflow efficiency.
• Skill in managing multiple tasks and projects simultaneously without compromising quality.
• Project Coordination
• Experience in keeping projects on track and smoothly running.
• Ability to identify potential issues or bottlenecks in projects and address them proactively.

Behavioral Attributes

• Detail-Oriented and Proactive
• Strong attention to detail with a proactive approach to problem-solving and task management.
• Anticipates needs and takes initiative to address them without waiting for direction.
• Flexibility and Adaptability
• Ability to both work alone when required to meet deadlines and to interact effectively with the team
• Excellent Communication Skills
• Excellent verbal and written communication skills.
• Ability to provide clear and regular updates on project statuses and any challenges encountered.

Key Responsibilities & Accountabilities

Administrative

• Assist with communications and correspondence.
• Manage and coordinate Professor Fu's calendar.
• Organize digital documents logically and accessibly.
• Maintain an accessible and efficient office environment.

Student Staff Coordination

• Assist in hiring and onboarding student workers.
• Help coordinate and supervise student staff activities.

Finances

• Support handling basic financial tasks like processing bills and managing expense reports.
• Tracking office expenditures.

Project Coordination

• Provide support in organizing and tracking projects.
• Assist Professor Fu in preparing materials and project reports

Dexterity and Computer Interaction Support

• Assist Professor Fu with computer tasks requiring precise mouse use or clicking, such as navigating interfaces, selecting items, and interacting with software.
• Support setup and use of assistive technology and keyboard-based tools to reduce reliance on mouse-dependent workflows
• DOCUMENTS REQUIRED: Resume
• Cover letter
• Position Type
• General Administration
• Additional Information

Additional information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Pay and benefits

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

Compensation Grade/Pay Type: 106H

Expected Hiring Range: $23.37 - $32.14

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.