Administrative Assistant 5

About the role

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Are you someone who enjoys helping others, keeping things organized, and making sure the details come together? Do you take pride in being dependable, communicating with kindness, and helping a team succeed?

The Medical Vendor Administration within the Louisiana Department of Health is looking for an Administrative Assistant 5 to provide important administrative support to our leadership team. This is an opportunity to bring your organizational skills, thoughtful communication, and problem-solving abilities to a team working to support Louisiana’s Medicaid program.

We recognize that strong administrative professionals are essential to a successful organization. In this role, your work will help keep daily operations running smoothly, support effective communication, and allow team members to focus on their responsibilities and the people we serve.

An ideal candidate should possess the following competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
• Four years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Assists the Medicaid Deputy Director and Section Chiefs by relieving them of a variety of administrative matters such as correspondence, travel, scheduling, reporting, etc. Serves as the section
• Time Administrator, performing payroll and time administration functions for all employees within the section.
• Serves as the section Personnel liaison, working alongside agency Human Resources to prepare and process confidential personnel documents, assist with personnel-related matters, and assist with onboarding and off boarding staff.
• Acts as the section property liaison, ensuring the equipment pool is monitored and maintained as well as all assigned property to staff is tracked and follows inventory protocol.

Position-Specific Details

• Location: Medical Vendor Administration / Policy and Compliance / East Baton Rouge Parish
• Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, or Detail to Special Duty
• Position Number(s): 2713

How To Apply

No Civil Service test score is required in order to be considered for this vacancy.

• To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
• Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please

• Contact Information: Shambrielle Pooler
• LA Department of Health (LDH)
• Division of Human Resources
• PO Box 4818
• Baton Rouge, LA 70821

Additional information

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.