Administrative Assistant- Atlanta

About the role

Explore a World of Opportunity with the State of Georgia!

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Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!

Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

• Job Title: Administrative Assistant- Atlanta
• Agency: Department of Behavioral Health and Developmental Disabilities
• Job Requisition ID: JR0000007716
• Shift: Not Applicable (United States of America)

Job Summary

• Act as Lead Admin for Division of DD
• Manage and assign all of the Division clerical needs as required
• Make appropriate procedural changes as needed to improve effectiveness, and efficiency.
• Prepares or directs the preparation of accurate and timely reports
• Primary purchaser and oversee purchasing for the Division
• Document Development
• Special Projects
• Define job tasks set priorities and regulate workloads for other clerical personnel
• Maintain calendar.
• Set meetings
• Open mail
• Answer calls and disseminate to appropriate personnel as needed
• Anticipate and effectively meet the operating needs of division
• Maintain cooperative working relationships with other divisions
• Filing
• Recordkeeping
• Process Travel for Division Director
• Other duties as assigned.

Personnel Processes - Developmental Disabilities

• Completion of hiring documentation
• Research job descriptions, education, and pay grade requirements as needed
• Manager of Leave keeper for division of DD

Preferred Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas,and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in a government, behavioral health, healthcare, or human services setting.
• An associate's or bachelor's degree

Employment Requirements

To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

Additional information

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.

Minimum Qualifications

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.