ADMINISTRATIVE ASSISTANT I - 48000174

About the role

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• ADMINISTRATIVE ASSISTANT I - 48000174
• Date: Oct 29, 2026

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• Requisition No: 886539
• Agency: Department of Education
• Working Title: ADMINISTRATIVE ASSISTANT I - 48000174
• Pay Plan: Career Service
• Position Number: 48000174

Salary

• $34,760.04 - $39,974.05
• Posting Closing Date: 11/16/2026
• Total Compensation Estimator
• Tool
• Florida Department of Education
• Division of Finance and Operations
• Bureau/Office of General Services
• Location: Tallahassee
• Position Title: Administrative Assistant I
• (CS)

Salary Range

$34,760.04 to $39,974.05

About the role

Office Contact

This position independently performs intermediate-level administrative support duties under general supervision of the Chief of General Services, Division of Finance and Operations, Department of Education.

Responsibilities include managing building access and badging programs, administering parking services, maintaining access and emergency notification systems, coordinating facility work orders, responding to incoming calls, maintaining visitor and administrative records, and supporting agency operational needs. Performs other duties as assigned.

Duties assigned to this position are essential in the day-to-day operations and security of the Department of Education.

Duties & Responsibilities

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Administer and maintain the Turlington Building badging program, including issuing badges, monitoring access, ensuring accountability of temporary badges, and coordinating with security personnel.
• Generate and maintain monthly, expired, and other access-related badging reports for the Turlington Building.
• Serve as the Department’s parking administrator by maintaining parking records, issuing parking placards, collecting contractor parking payments, processing payments to DMS, conducting annual audits, and overseeing parking program operations.
• Answer and route incoming calls received through the Department’s main telephone line.
• Maintain employee and contractor access within agency systems, including the State’s Emergency Notification System and the Winn-Winn Gym access program.
• Coordinate facility operations by receiving, entering, and tracking maintenance work orders through the Department of Management Services, Customer Work Order System.
• Maintain and update the Missing Children Board as needed.
• Collect, process, maintain, and organize the Commissioner’s Office and Turlington Building visitor logs and related records.
• Perform other duties as assigned.

Minimum Qualifications

Required Licensure/Registration/Certification/Experience or Education

• Knowledge of administrative and office principles and practices.
• Ability to work independently and perform tasks and responsibilities with limited guidance and direction.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to communicate clearly and effectively both verbally and in writing.
• Ability to work and perform under stressful conditions.
• Ability to demonstrate consideration of workload concerns of others and must not negatively affect productivity and morale of others.
• Ability to provide excellent customer services.
• Ability to recognize the appropriate use of equipment, facilities, and materials needed.
• Proficient in using Microsoft Office Word, Excel, Outlook.
• Ability to answer multiline phone system.

Qualifications

Preferences will be given to: Applicants who meet both professional and educational experience.

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide

• Higher Student Achievement
• Seamless Articulation and Maximum Access
• Skilled Workforce and Economic Development
• Quality Services
• Florida Department of Education

Benefits

Working for the State of Florida Has Benefits:

• State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
• Retirement plan options, including employer contributions (
• Nine paid holidays and a Personal Holiday each year
• Annual and Sick Leave Benefits
• Student Loan Forgiveness Program (

Eligibility required)

• Flexible Spending Accounts
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Ongoing comprehensive training provided
• Career Growth
• Highly skilled, professional environment
• Maternity and Parental Leave Benefits

Benefits

For a more complete list of benefits, visit:

• We care about the success of our employees.
• We care about the success of our clients.
• We are always improving our technology, our tools, our customer’s experiences and ourselves.
• A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: Annual Leave

All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

Sick Leave

-. Career Service employees earn 8.667 hours of sick leave credits per month.

Background Screening Requirement

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications.

No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Service System (Sss) and Requirement

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

• Verification of Selective Service registration will be conducted prior to hire.
• For more information, please visit the
• Selective Service website.

Special Note

Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

Application Information & Hiring Requirements

Application Information: Your Candidate Profile (application) must be complete in its entirety.

Work History (in easy to review chronological order) Consists of

• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match
• Gaps 3 months or more must be addressed
• you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

Additional information

It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.

Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements

The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming
• Veteran’s Preference
• , the candidate

Additional information

MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.

• If claiming
• Right to First Interview
• , the candidate

MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.