Administrative Assistant I

About the role

We are Allmand, a Generac Company.

For more than 85 years, we've worked alongside our customers to provide the most reliable and rugged light, heat, power and air products to the rental, construction, special event, mining and oil and gas markets - so our customers can keep your promise of a job well done.

With your success in mind, Allmand jobsite equipment is renowned for providing the lowest cost of ownership - delivering superior serviceability, ease of use, durable construction and industry-leading resale value.

The Administrative Assistant provides administrative support to the leadership in their assigned departments by scheduling meetings, events, and organizing executive calendars.

Essential Duties and Responsibilities

• Creates and prepares routine reports and presentations.
• Organizes multiple schedules for leaders, including travel and meeting logistics
• Plans and supports meetings and events, including communication, facilitation and execution
• Prepares meeting agendas and follows up on action items
• Ensures all supported departments have adequate supplies
• Completes daily inquiries via phone, email, mail, and processes all outgoing mail
• Creates Purchase Receipts and Purchase Orders for the department
• Handles various aspects of New Employee Onboarding, including system sign-on and organizing training onboarding schedules
• Maintains project dashboards and status updates for leadership

Minimum Qualifications

• High School Diploma or equivalent required
• Minimum of 2 years of administrative assistant experience in an office environment.

Preferred Qualifications

• Associate's degree
• Previous experience using SAP or equivalent ERP.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls.
• The employee is regularly required to stand and walk.
• On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders.
• The employee must occasionally lift up to 25 pounds.
• Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus.
• Occasional travel.