Administrative Assistant I - Pima Animal Care Center

Job Description Summary

Department - Pima Animal Care Center

About the role

• OPEN UNTIL FILLED
• Job Type: Classified
• Job Classification: 5927 - Administrative Assistant I
• Salary Grade: 1
• Hiring Pay: $17.04 Per Hour

The first review of applications will be on 11/06/2026.

Pima Animal Care Center (PACC) is looking for a detail-oriented part-time Administrative Assistant I to support our administrative team with data entry, filing electronic and paper documents, and streamlining essential communication. In this role, you will work with other Pima County departments to ensure compliance with record retention, public records requests, and legal documentation.

This position will work 19 hours maximum per week and is not benefits eligible.

Essential Functions

• As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics.
• This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
• Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor.

• Responds to inquiries by answering routine questions related to unit functions and procedures and refers more complex queries to the appropriate person, division, or department;
• Answers single- or multi-line phones, routes calls, and relays messages;
• Schedules and confirms appointments by phone, mail, or in person;
• Types correspondence, memoranda, and other materials;
• Enters data into computers, updates computer records, and proofreads printouts for obvious errors;
• Compares entries against source documents and corrects errors;
• Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance;
• Locates and retrieves files or documents as required;
• Copies, collates, and distributes reports and documents to appropriate parties or files;
• Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail;
• Performs courier duties;
• Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda;
• May receives mailed and over-the-counter payments, issues receipts, and verifies daily cash intake with receipts.

Minimum Qualifications

• One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications

(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum six (6) months experience with data entry.
• Minimum six (6) months experience using Adobe software.
• Minimum six (6) months experience using Microsoft Office Suite.
• Minimum six (6) months experience providing administrative support.

Selection Procedure

• Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications.
• All applications will be assessed based on an evaluation of the listed education and experience.
• Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications.
• The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.
• Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain/maintain the required licensure shall be grounds for termination.

Special Notice Items: Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks.

• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
• A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
• Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment.

Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements

Physical and sensory abilities will be determined by position. Action Activity - bending, kneeling, reaching, squatting, and stooping; Motion Activity - grasping and fine movement; Hearing Activity - none; Speaking Activity - in person and on the phone; Vision - operate a motor vehicle.

Working Conditions

Working conditions will be determined by the position.