Administrative Assistant - Neonatal ICU - Days

About the role

Department: Neonatal ICU

General Description

Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.

Essential Responsibilities

• Performs various complex technical and clerical functions in support of departmental staff.
• Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
• May gather information and develop summaries.
• May assist with documenting the development of the department budget and operational plans.
• May recommend changes to office procedures to improve the process and to provide better support.
• Reviews and proofs documents, records and forms for accuracy and completeness.
• Arranges and schedules a variety of meetings and conferences.
• Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
• May direct services such as maintenance, repair, supplies, mail and files.
• Assists in training employees on office equipment and procedures.
• Maintains confidentiality of information.
• Specific duties may vary based on assignment.
• Assist other staff as necessary.
• Performs other duties as assigned.

Minimum Qualifications

• Education: Associates Degree required.
• Experience: 0 - 3 years of Administrative Assistant experience required.
• License/Certification/Registration: None.

Knowledge/Skills/Abilities

• Basic knowledge of office procedures and equipment.
• Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
• Good basic written communication skills to include spelling, grammar and punctuation.
• Will need good interpersonal skills for interaction with employees, clients and customers.
• Basic computer skills with some spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

Additional information

This is a Safety Sensitive position under 63 0.S. 427.8 and is subject to a zero-tolerance drug and alcohol standard in compliance with Oklahoma law.

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