Administrative Assistant (PRN)

Summary

Organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. Responsible for following intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Essential Duties and Responsibilities

• Manage the front office of the facility.
• Greeting clients as they enter the facility
• Oversee the scheduling of all appointments.
• Oversee medical records filing, transcription, and transfer of records and assist the facility in completing these responsibilities.
• Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
• Purchase office and client supplies.
• Assist with intake process and billing sheets.
• Maintains office equipment including corresponding with vendors when maintenance is required.
• Handles the petty cash.
• Responsible for the appearance, cleanliness and organization of the office.
• Other duties as assigned.

Supervisory Responsibilities

None

Required Qualifications

Education, Licensure, & Experience

• High School diploma required. Bachelor's degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Job Knowledge, Skills, and Abilities

• Excellent oral and written communication and interpersonal skills
• Proficiency in Microsoft Office
• Ability to learn new systems including electronic medical records
• Ability to handle a crisis and or potential risk situation and react appropriately
• A working knowledge of federal and state standards as well as regulating body and compliance standards.

Physical Demands

• While performing the duties of this job, the employee is frequently required to talk or hear.
• The employee is regularly required to sit, use hands to finger, handle, or feel, and reach with hands and arms.
• The employee is occasionally required to climb stairs, stand, walk, stoop, twist, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• The employee must seldom lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• The noise level in the work environment is usually moderately quiet & indoors.
• This position will require local travel.
• This position will be scheduled based on operational need & will be required to provide own transportation.
• Incumbent may be exposed to virus, disease, and/or infection from clients in the work environment.
• Incumbent may be exposed to traumatic situations (i.e. psychiatric).

Pyramid CORE Values

• We are committed and proud to live our CORE values and use them to inspire those around us.
• Our employees are expected to align with these values, behaviors, and standards.
• We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.

• DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.
• COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence.
• PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare's mission.

Total Rewards for Full-Time Positions

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!