Administrative Assistant - Water Technologies

About the role

Responsible for day-to-day administrative assistant duties supporting multiple site activities and departments. Reports directly to the Plant Manager and interacts with all personnel at the facility.

These duties and responsibilities are not exhaustive and will be supplemented, as necessary.

• Collects and distributes incoming and outgoing mail
• Prepares outgoing FedEx (small) and US mail packages
• Completes data entry for human resource support including entering timecard/time off information, employee rewards and filing
• Creates POs and payment requests for the site
• Orders office and paper supplies for the facility. Keeps supply cabinets stocked.
• Scans documents for archiving
• Maintains copies and completes filing for departments
• Help maintain contractor packets (create packets for onsite vendors, FedEx annual renewal packets and filing of completed forms)
• Order and stock refreshments for Training Center meetings/trainings / lunchrooms / office coffee stations and area kitchenette
• Help screen and direct incoming telephone calls and provide information to assist callers
• Active participant in the employee activity committee. Helps organize and order events for site appreciation/employee events.
• Creates and puts up postings across the site
• Professional and courteous relationships with corporate plant visits/tours and contractors.
• Deposits vendor checks and notifies finance
• Maintenance support for facilities including: Purchase Order Support, facility drawings,
• scanning, renumbering rooms (keys organizing), vendor connections and scheduling work, audit data base support, organizing the supplies for the janitors
• Other tasks as requested by management

Core Hours: 8:00am - 4:00pm (flexible depending on site events/needs)

Qualifications / Requirements

• High School Diploma/GED and equivalent job experience
• Working knowledge of Office 365
• Demonstrated ability to productively work under minimal supervision
• High level of professionalism
• Organization skills

Desired

• Knowledge of SAP
• Experienced level of Microsoft Office Excel
• Two years minimum of administrative/professional office experience

Additional Information: Why Veolia?

Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You'll receive comprehensive mentoring, extensive technical and commercial training, and clear pathways for career advancement in the growing field of water treatment and environmental sustainability.

This position offers excellent learning opportunities and is designed to prepare you for advancement.

Ready to start your career in water treatment and sustainability? Apply today!

Compensation

• The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate's knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $23.42-$27.50 USD

Artificial Intelligence (AI) Disclosure

• We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status

• This posting is for an existing vacancy.
• Medical, Dental, & Vision Insurance Starting Day 1!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement