Administrative Manager, Office of Chief Development Officer

About the role

Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care.

Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health.

Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seek an experienced professional administrative manager to serve as an integral part of the Office of the Chief Development Officer (OCDO). This job reports to the Director, Project Management and Administration in the Office of the CDO of PPFA.

The OCDO provides management, oversight and strategic direction across all donor audiences and channels of the development function. The Office ensures revenue generation, donor diversity, and philanthropic support is nimble; enables collaboration with Affiliates; ensures adherence with governance and compliance requirements; and is as efficient as possible.

Purpose

The Administrative Manager will strategically support the Senior Leadership Team members' (SVPs) in close coordination with the Director of Project Management and Administration. To do this, the Manager will coordinate calendars, arrange travel and process expenses for senior leadership. Their work ensures that senior leadership's time is focused on meeting the long-term strategic priorities of the division. They will also provide operations and administrative management support to their team and the CDO.

Engagement

This role will work with internal and external stakeholders at varying levels, and key administrative points of contact across the organization.

The core deliverables for this role include, but are not limited to

• Coordinate travel, events, and meetings the SDLT participates in, with internal and external stakeholders to gather information and prepare materials and briefings for the team in a timely manner, under the guidance of the Director of Project Management and Administration.
• Manage cross-divisional processes to ensure briefing memos and travel confirmations.
• Ensure the SDLT is fully supported before and after each meeting/event.
• Create proactive and comprehensive action lists ensuring accurate and timely materials are provided and organized with consistent follow-up and facilitation of next steps.
• Provide consistent and timely "on demand" support to the SDLT.
• Provide administrative support for SDLT at managed staff events like team retreats.
• Partner closely with the Director to serve as an operational bridge to the Office of the President, coordinating joint schedules, leadership travel, high-profile donor engagements, and rapid-response alignment between Development and the President.
• Performs other duties as assigned.

Knowledge, Skills and Abilities (KSAs)

• Bachelor's degree with 3-5 years of experience supporting a C-level Executive.
• Consistently execute high-quality work with multiple tasks and deadlines in a fast-paced, ever-changing environment.
• Sharp attention to detail and strong interpersonal skills.
• Ability to build relationships and a genuine passion for customizing approach to interactions based on a respect for various types of personalities and working styles.
• Willingness to get involved and pitch in with what needs to be done.
• Comfortable with ambiguity, rapid change, and uncertainty; comfortable operating in an environment that can pivot as needed in response to internal and external priorities, including periodically working off-hours when needs arise.
• Experience working with sensitive and confidential information and exercises a lot of professional and emotional maturity.
• Ability to work strategically and collaboratively across departments and operate in a matrixed environment to sustain a sense of order and deliver results.
• Ability to work independently, problem-solve, take initiative, and prioritize effectively.
• Deep personal commitment to Planned Parenthood's mission, reproductive rights, and sexual health care.

• Travel: 5% or less
• Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.