Administrative Specialist II

About the role

• Agency
• Dept of Transportation
• Division
• State Hwy Administrator - Div of Hwys
• Job Classification Title
• Administrative Specialist II (S)
• Position Number
• 60025671
• Grade
• NC09

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

The Roadway Design Unit is comprised of a diverse team whose primary purposes are to produce and review roadway design plans, lighting and electrical plans, and provide technical expertise on these subjects to internal and external partners.

We are looking for an Administrative Specialist II who will provide administrative support to the State Roadway Design Engineer and the Roadway Design Unit.

In this role you will

• *Provide administrative tasks and support associated with the day-to-day office operations for the State Roadway Design Engineer and Roadway Design Unit.
• *Serve as the HR representative for the Roadway Design Unit. This includes processing and tracking all personnel activities and HR actions, maintaining personnel records, and responding to HR related questions from staff.
• *Ensure the completion of daily office management functions, including budget management, purchasing and invoicing, analyzing and interpreting policies, and records management.
• *Collect and edit confidential reports, proposals, and consultant submittals.
• *Prioritize tasks and manage multiple responsibilities efficiently.
• *Serve as the Roadway Design Unit's Fixed Asset Coordinator and the NCVIP Liaison.
• Management prefers applicants with the ability to legally operate a motor vehicle.

Salary Grade and Salary Range

NC09 $41,206 - $72,113

Management prefers applicants with the following

• Experience applying office management techniques, including organizing meetings, managing confidential documents, and organizing and prioritizing work to accurately complete tasks and meet deadlines.
• Experience utilizing Microsoft Office Products - including but not limited to: Word, Excel, Outlook, PowerPoint, and Teams.
• Experience maintaining clear and open communication with Unit management, staff, and vendors.
• Experience interpreting and implementing policies and procedures concerning personnel and employee benefits.
• Experience utilizing attention to detail to ensure accuracy in processing information and data.

Minimum Education and Experience

• Some state job postings say you can qualify by an "equivalent combination of education and experience."
• If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
• See the Education and Experience Equivalency Guide for details.

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
• In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
• It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.