Administrative Support Associate

About the role

The Administrative Support Associate performs critical administrative work for associates and provides direct support to the site leadership team. This role is responsible for developing and maintaining schedules and assisting with administrative tasks related to staffing, training, payroll, and a variety of activities to support local site operations. These activities include maintaining all physical documents and records at the location, planning and supporting associate and community events, and distributing work items (e.g. red vests, name tags, devices, tools and equipment).

The administrator promotes a productive work environment by ensuring clean and organized common areas such as the training room and break room.

Responsiblities

• Answer, screen and direct all incoming calls
• Oversee front desk visitor check-in
• Verify meeting room requests and assist with meeting setup as needed
• Process overnight shipping
• Maintain postage machine (upkeep, daily run)
• Handle mail pick-up from building mail-box and distribution
• Assist with printing management requests, parking and elevator access
• Assist with department administrative/clerical work
• Process and review expense reports

Requirements

• 1 year of relevant experience preferred
• Prior reception and switchboard experience preferred
• Experience with Microsoft Word, Excel and Outlook required
• Ideal person will have excellent communication skills, be professional, diplomatic and resourceful
• Ability to remain calm under pressure and work independently with a willingness to job share and take on extra tasks
• Able to multi-task and prioritize projects amidst constant interruptions
• Professional appearance and conduct
• Ability to provide a high level of customer service
• Punctuality is critical

Additional Information

All your information will be kept confidential according to EEO guidelines.