AP Vendor Relations Specialist

About the role

In this role, the Account Specialist will be responsible for processing, tracking, and recording payments in an accurate and timely manner. You will play a key part in maintaining smooth financial operations and supporting strong relationships with our vendors and partners.

Key Responsibilities

• Process employee expense reports and ensure proper GL coding, project or cost center allocation, and posting to the correct accounting period.
• Schedule approved reimbursements via payroll or accounts payable system
• Maintain up-to-date records of expense reports and payments for audit and reporting purposes
• Process payments via check, wire transfer, ACH, and credit card transactions
• Review and verify invoices and payment requests for proper documentation and approval
• Perform data entry of invoices and maintain accurate general ledger records
• Reconcile credit card statements and bank accounts
• Obtain required signatures and prepare checks for disbursement
• Communicate with vendors to resolve billing issues or discrepancies
• Support the AP team with other duties during peak periods or as assigned

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred Previous experience in Accounts Payable or general accounting preferred
• 2+ years of experience in accounts payable or expense processing
• Familiarity with expense management systems (e.g., Concur, Certify, etc.)
• Strong understanding of expense policies, tax treatment, and GL coding
• Excellent attention to detail, organizational, and analytical skills
• Strong communication and customer service skills
• Proficient in Microsoft Excel
• CargoWise experience a plus
• Ability to manage multiple tasks and meet deadlines
• Team player with a proactive attitude