Assistant Director, Bureau of Controller

About the role

The office of Fiscal Management (OFM) is responsible for processing all payments for all other-than-personal services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner.

The unit processes over 2,000 invoices a month Which are received from vendors and providers of essential services Hiring a qualified Assistant Director for the reporting unit is essential for improving coordination, ensuring accuracy and timeliness of reports, in addition to maintaining compliance with regulatory standards.

The supervisor provides oversight, identifies process inefficiencies, and enhances team development through training and mentorship, fostering accountability and productivity.

Position Summary

The selected candidate will be reporting to the Director of Fiscal Management. The role includes oversight of complex contract payment reviews, ensuring compliance with City and oversight regulations, resolving discrepancies between FMS and PAYRS, and addressing payment rejections that directly impact vendor timeliness and Prompt Payment requirements.

Additionally, the candidate will provide leadership through staff training, assignment of special projects, and implementation of corrective actions to maintain high standards of performance and productivity. The candidate's proposed duties reflect a broader level of operational oversight, technical expertise, and leadership responsibility.

In addition to performing complex payment review and reconciliation functions, the role would require independent management of special projects, staff training, contract interpretation, payment correction strategies, audit functions, and reporting for leadership meetings.

These expanded duties demonstrate a higher level of accountability, judgment, and unit coordination that goes beyond routine processing and supports the overall efficiency, compliance, and fiscal integrity of the unit.

Duties Will Include but Not Be Limited to

• Assists the unit Director in managing the orderly flow of unit operations and ensures that all fiscal activities are performed accurately, efficiently, and timely across financial systems.
• Assigns and oversees special projects within the unit and ensures that assignments are completed timely and in accordance with applicable rules, regulations, and policies.
• Applies advanced expertise in reviewing and refining contract language to ensure vendors, including those under major contracts such as PHS, are reimbursed accurately and promptly.
• Prepares expense adjustments in FMS to correct prior miscoded payments and creates DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Conducts trainings, as needed or upon request, for division staff on invoice processing procedures to improve efficiency, compliance, and accuracy.
• Compiles reports and supporting materials for bi-monthly meetings with division administrative teams.
• Conducts periodic audits of payments to confirm that amounts claimed are accurate and consistent with contract terms.

Why you should work for us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website
• Benefits: City employees are entitled to unmatched benefits such as:

• o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• o a public sector defined benefit pension plan with steady monthly payments in retirement.
• o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Additional information

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC.

We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Qualifications & Requirements

• A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or
• A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.