Assistant Director of Student Employment

About the role

Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept unsolicited applications.

About the role

Chatham University welcomes applications for the position of Assistant Director of Student Employment in our Enrollment Management Department.

The Assistant Director of Student Employment provides leadership and oversight for Chatham University's internal student employment program, managing institutional and Federal Work-Study student employment opportunities across the university. This position oversees the administration, budget management, compliance, and strategic coordination of student employment, ensuring effective stewardship of institutional resources while supporting student access, retention, and professional development.

A central focus of this role is the management and oversight of student employment budgets, including allocation, forecasting, reconciliation, and analysis of wage expenditures across departments. The Assistant Director partners with human resources and other campus offices to ensure student employment resources are managed effectively and aligned with institutional priorities.

Duties and Responsibilities

• Lead the administration of Chatham's internal student employment program, including institutional and Federal Work-Study positions.
• Develop and maintain policies, procedures, and operational practices related to student employment.
• Serve as the primary point of contact for campus supervisors regarding initial position requests, approvals, and federal work study funding.
• Support departments in developing meaningful on-campus employment opportunities that contribute to student learning and engagement.

Budget Management and Financial Oversight

• Manage the institutional student employment and Federal Work-Study budgets, including planning, monitoring, forecasting, and reconciliation.
• Allocate and track departmental student wage budgets and monitor spending throughout the fiscal year.
• Analyze employment utilization trends and recommend adjustments to maximize resources.
• Prepare budget projections and reports to support strategic decision-making and annual planning.
• Partner with Financial Aid, Student Accounts, and HR leadership on student employment strategies that support affordability and institutional goals.

Compliance and Operations

• Ensure compliance with federal, state, and institutional regulations related to student employment and Federal Work-Study.
• Coordinate with Human Resources, Payroll, and campus departments to support accurate processing and policy adherence.
• Maintain records and prepare reports for audits, regulatory review, and institutional reporting.
• Monitor program effectiveness and recommend process improvements to increase efficiency and service.

Training and Program Development

• Collaborate with human resources to develop and deliver training for student supervisors and campus partners.
• Use data and assessment to evaluate program outcomes and improve the student employment experience.

Required Qualifications

• Bachelor's degree in Higher Education, Business, Finance, Accounting, or related field.
• Three to five years of relevant experience in student employment, financial aid, budgeting, or higher education administration.
• Demonstrated experience managing budgets, financial analysis, and resource allocation.
• Knowledge of Federal Work-Study regulations and student employment practices preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Proficiency with financial systems, spreadsheets, and student information systems.

Preferred Qualifications

• Experience in enrollment management or financial aid administration.
• Experience with budget modeling and data-informed planning.

Salary Range

$60,000 - $65,000 annually. 40-hour work week.

Exact compensation based on candidate skills and experience.

How to Apply

Applications accepted only via (direct link is) and follow the instructions to complete the application process. To ensure full consideration, please include:

• Cover Letter outlining your qualifications for the position
• Curriculum Vitae or Resume
• Contact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.