Assistant Facility Manager

About the role

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Provide Facility / Customer Service support to all staff

• Conduct daily walk-throughs for all floors and report facilities-related problems (i.e. dirty carpet, lights out, missing supplies, etc.)
• Facilities Environment oversight (cleaning, pest control, waste disposal, landscape), building and mechanical / electrical maintenance. Liaise with property management as needed.
• Vendor and project management; escorting visitors through the facility (may include some evenings and weekends)
• Coordinate Health and Safety monthly inspections
• Support investigations for all health and safety incidents and ensure corrective actions are assigned and corrected using client system of record.
• Keep track of any safety violations and make sure they are fixed
• Control the forms used in a Health and Safety Plan
• Facilitate the creation of Safe Work Instructions
• Invoice Processing for facilities related expenditures for ADSI and Airbus Group
• Coordinate with facilities vendors to ensure contracted services are completed
• Backup for wireless account program for ADSI employees
• Coordinate office supplies and stationery program for ADSI
• Perform weekly check-ups on Generator fuel status
• Coordinate Federal Express and UPS programs

Provide Administrative services support

• Operate and maintain an effective invoice and lease administration filing system for the department.
• Coordinate with building management for tenant requests
• Assist with the set-up and break-down of corporate events.
• Other Duties assigned
• Team player and the ability to effectively collaborate is important

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site -Miami, FL

Job Tags

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Benefits

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.