Assistant Project Manager

Responsibilities

• Act as the primary conduit between design and construction teams to ensure technical information, design intent, and construction priorities are aligned and clearly communicated.
• Manage the timely flow of RFIs, submittals, and design clarifications between architects, engineers, and field teams.
• Coordinate with ICON's Design, Structural, MEP, and Print Operations teams to ensure design details are constructible, accurate, and compatible with ICON's 3D-printed systems.
• Track design revisions and ensure updated documents are distributed to the appropriate stakeholders.
• Maintain complete and organized project documentation including drawings, specifications, RFIs, submittals, meeting minutes, and change orders.
• Support project budgeting and cost tracking by assisting with procurement logs, trade buyout tracking, and invoice reconciliation.
• Prepare and update project reports, drawing logs, and other management tools in accordance with ICON's PMO standards.
• Ensure all field and design documentation is processed and stored in ICON's designated project management systems (Procore, Smartsheets, etc.).
• Support the development and maintenance of project schedules, coordinating design deliverables with construction milestones.
• Assist field teams with interpreting drawings, verifying dimensions, and ensuring that work aligns with design intent.
• Participate in site walks and quality reviews to confirm that design and construction coordination issues are promptly addressed.
• Help identify potential constructability challenges and propose proactive solutions in collaboration with the Project Manager and Construction Manager.
• Work closely with ICON's Design, Construction, Procurement, and Print Operations teams to ensure efficient project delivery.
• Facilitate clear, consistent, and professional communication between internal and external stakeholders.
• Support project closeout by compiling as-built documentation, warranty information, and turnover packages.

Minimum Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field.
• 5+ years of experience supporting design-build or general contracting projects.
• Strong understanding of construction drawings, detailing, and technical coordination.
• Demonstrated ability to manage project information workflows and document control systems (Procore, Smartsheet, Bluebeam, or equivalent).
• Excellent written and verbal communication skills with a proactive, detail-oriented mindset.
• Strong organizational skills and the ability to handle multiple tasks in a fast-paced environment.
• Fundamental understanding of construction cost management principles.

Preferred Skills & Experience

• Prior experience with design-build or self-performing contractors.
• Familiarity with 3D-printed or advanced construction technologies.
• Working knowledge of scheduling software (MS Project, Primavera, Smartsheet).
• Exposure to building systems coordination (MEP, structural, and civil).

Additional information

Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.

As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment.

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