Assistant Project Manager

About the role

Location: Frederick or Sterling; supporting projects in Northern Virginia

Travel: 50% to project sites, based on project needs

Position Summary

The Assistant Project Manager (APM) supports the planning, coordination, and execution of Building Management System (BMS), Electrical Power Monitoring System (EPMS), and controls projects. Working with project managers, field teams, clients, and subcontractors, the APM helps keep schedules, procurement, costs, and documentation organized to support timely project delivery.

Essential Duties

The essential duties below are intended to summarize the primary responsibilities of the position and are not intended to be an exhaustive list of all duties, responsibilities, or activities that may be required.

• Support project managers in coordinating BMS/EPMS and controls projects to maintain alignment with scope, schedule, and budget.
• Maintain project schedules and track milestones, action items, and outstanding issues; communicate delays and follow up with responsible teams.
• Prepare, organize, and track submittals and requests for information (RFIs) to support timely reviews, responses, and field execution.
• Assist with procurement by tracking purchase orders, material availability, and deliveries; coordinate with vendors and field teams to support installation schedules.
• Support change order preparation and tracking by gathering scope, pricing, and supporting documentation for project manager review.
• Update cost tracking records and assist with reviewing project expenses and commitments to help identify budget concerns.
• Maintain accurate project documentation, including correspondence, meeting minutes, drawings, logs, and closeout records.
• Coordinate with field teams, clients, subcontractors, and vendors to communicate project updates, resolve coordination issues, and follow through on commitments.
• Participate in project meetings and site visits to review progress, document action items, and support project completion.

Qualification Requirements

Minimum

• 3 years of relevant experience in project coordination, project management support, or construction project administration.
• Experience supporting schedules, submittals, RFIs, procurement, change orders, cost tracking, and project documentation.
• Proficiency with Microsoft Office, especially Excel, Outlook, Teams, and Word.
• Proficiency in Procore and Autodesk.
• OSHA 10 or 30 certification.
• Strong project coordination, organizational, and communication skills.
• Ability to read construction/electrical shop drawings and IFC.
• Ability to travel approximately 50% to project sites as project needs require.

Preferred

• BMS/EPMS or building controls experience is a strong advantage.
• Experience with low-voltage, electrical, controls, or data center construction projects.

Knowledge, Skills & Abilities

• Knowledge of project coordination processes, documentation practices, and schedule and cost tracking.
• Ability to use Excel to maintain project logs and cost records and Outlook, Teams, and Word to coordinate communication and prepare documentation.
• Ability to manage multiple priorities, maintain accurate records, and follow through on deadlines and commitments.
• Strong written and verbal communication skills and the ability to coordinate effectively with field teams, clients, subcontractors, and vendors.
• Ability to identify project issues, gather relevant information, and communicate concerns to the project manager.

Physical Requirements

• Work is performed in office settings and at project sites, which may include active construction environments with varying temperatures, noise, and dust.
• Requires computer and mobile device use and the ability to review project drawings, documents, and electronic records.
• Site visits may require walking through project areas and using stairs to access work locations.
• Requires approximately 50% travel to project sites, including overnight travel as needed.
• Must follow site safety policies and use required personal protective equipment (PPE).

Benefits

• Competitive pay based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.