Associate Community Affairs Specialist

Job Summary

This position supports the sponsorship/grant processes by pulling data and running reports as requested. Assists in the management of funding requests including budget development and management. Participates in meetings regarding calendar updates, accounts payable, and other projects. Assists with multiple programs and events that support Highmark’s business and community missions including volunteer and community programs. Evaluates funding requests, prepares materials, makes funding recommendations, and oversees the management of the grant or sponsorship.

Essential Responsibilities

• Enter grant/sponsorship, and/or program data into appropriate software system and manage grant and program requirements through the appropriate software platform. Design and prepare a variety of reports utilizing appropriate software, including development or customization of report templates. Following established protocols, prepare check requests for grants/sponsorship payments and send checks to organizations. Assist in management of sponsorship requests and/or the implementation of community programs.
• Serves as a representative in the community. Attends meetings/events with community leaders, non-profit organizations and potential funding partners. Designs, implements and manages all phases of the program lifecycle for Highmark programs and events, including setting goals, defining tasks and times, managing implementation according to plan and within budget. Manages special events, programs and corporate employee engagement activities and special corporate initiatives. Manages resource allocation such as volunteers, inter-department support and vendors. Develop collaborations and partnerships with key community stakeholders, internal departments and Highmark subsidiaries to effectively implement community programs and events.
• Reviews and evaluates sponsorship and grant funding requests and presents funding recommendations at staff meetings based on Highmark’s strategic direction and business needs. Prepares materials for review meetings, obtaining additional information from applicants as needed. Ensures compliance with standard terms and conditions for sponsorship agreements and contracts, department procedures and corporate giving policies and IRS regulations for grants and programs. Meets and communicates with outside agencies regularly to learn of community fund needs. Provides due diligence on prospective grantees which may include site visits, examination of project budget, research on program impact and need, and information regarding organization.
• Other duties as assigned or requested.

Required

• High School Diploma

Preferred

• Bachelor's degree

Required

• Experience in corporate community philanthropy, health or human services community programs or related experience
• Prior experience with data management

Preferred

• 1-3 experience in corporate community philanthropy, health or human services community programs or related experience.

Required

• None

Preferred

• None

Skills

• Project management and/or event planning
• Proficiency in computer applications including Microsoft Office: Excel, Word, PowerPoint, SharePoint
• Excellent written and oral communication skills

Preferred Skills

• Advanced Microsoft Excel and/or other database software

Language (Other than English)?

None

Travel Requirement

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

• Position Type
• Office-based
• Teaches / trains others regularly
• Occasionally

Travel regularly from the office to various work sites or from site-to-site

Works primarily out-of-the office selling products/services

• Never
• Physical work site required
• Yes
• Lifting: up to 10 pounds
• Constantly
• Lifting: 10 to 25 pounds
• Occasionally
• Lifting: 25 to 50 pounds
• Rarely

Compliance Requirement

This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

California Consumer Privacy Act Employees, Contractors, and Applicants Notice