Associate, Health, Safety, & Environmental

Job Type: Regular

Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas.

We're on the lookout for passionate self-starters who thrive in fast-moving, collaborative, and innovative environments.

HSE Associate - Occupational Health

Plains is seeking an organized and employee-focused Associate, Occupational Health to support Occupational Health programs across the company's U.S. and Canadian operations. The successful candidate will coordinate employee medical assessments, maintain confidential records and tracking systems, and work with employees, leaders, medical providers, and third-party vendors to support timely and consistent Occupational Health services.

This position participates in an after-hours or on-call rotation and may require occasional travel.

Responsibilities

Occupational Health Coordination

• Coordinate pre-employment, Fit for Duty, return-to-work, DOT, respirator, and other occupational medical assessments.
• Schedule appointments, communicate requirements, track assessment completion, and follow up on outstanding items.
• Assist employees and leaders with questions regarding Occupational Health processes and requirements.
• Coordinate with medical providers and third-party vendors to support timely completion of required services.

Injury Care & Drug and Alcohol Support

• Provide administrative and coordination support for employee injury care and return-to-work activities.
• Assist with Drug and Alcohol testing activities, including post-incident testing coordination and documentation.
• Participate in the Occupational Health on-call rotation for employee injury care and post-incident Drug and Alcohol testing.
• Escalate complex or sensitive matters to the appropriate Occupational Health team member.

Records, Reporting & Program Support

• Maintain accurate and confidential Occupational Health records, documentation, and tracking systems.
• Assist with routine reporting, metrics, compliance activities, and program documentation.
• Support Occupational Health activities associated with pre-employment, acquisitions, and other workforce initiatives.
• Cross-train and provide backup support across Occupational Health programs.
• Participate in team training, process improvements, audits, and special projects as assigned.

Qualifications Required

• High school diploma or equivalent.
• 0 to 2 years of experience in Occupational Health, HSE, healthcare, Human Resources, program administration, or a related field.
• Strong organizational, communication, customer-service, and follow-through skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to handle confidential employee and medical information with discretion.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to participate in an after-hours on-call rotation.
• Valid driver's license and ability to meet applicable Plains travel and site-access requirements.

Preferred

• Associate's or bachelor's degree in Occupational Health, Health and Safety, Healthcare Administration, Human Resources, Business Administration, or a related discipline.
• Experience coordinating employee services, medical appointments, assessments, or other administrative processes.
• Experience working with medical providers, third-party vendors, or confidential employee records.
• Experience in oil and gas, pipeline, terminal, trucking, industrial, or another safety-sensitive environment.

Key Competencies

• Employee Service & Support
• Organization & Follow-Through
• Attention to Detail
• Professional Communication
• Confidentiality & Sound Judgment
• Collaboration & Teamwork
• Adaptability & Willingness to Learn
• Process & Records Administration

What Success Looks Like

• Employees receive timely, clear, and supportive communication throughout Occupational Health processes.
• Medical assessments are scheduled, tracked, documented, and completed accurately.
• Occupational Health records and tracking systems remain accurate, current, and confidential.
• Injury care and post-incident testing requests receive timely coordination and appropriate escalation.
• Strong working relationships are maintained with employees, leaders, medical providers, vendors, HSE, and Human Resources.
• The employee develops knowledge across Occupational Health programs and provides reliable backup support to the team.