Attendance & PEIMS Specialist (26-27)

About the role

*Job Status: Please note that this is a general posting for current and potential future opportunities. At this time, there may or may not be a vacancy. We are collecting applications on a rolling basis and encourage you to apply. Your application will be reviewed and considered for any opportunity that matches your skills and experience. Please be aware that you may not receive communication regarding next steps until an aligned opportunity becomes available. We appreciate your interest in the role and KIPP Texas.*

About The Role

Every member of the Team & Family at KIPP Texas Public Schools plays a critical role in ensuring our students have the skills and confidence to pursue the paths they choose - college, career and beyond. Our educators are passionate advocates for their students and their families, working tirelessly to ensure that our students have access to opportunity.

In our classrooms and across the KIPP family we embrace, honor and celebrate our differences across several characteristics that construct our unique identities in our little and big KIPPsters. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our families and KIPPsters.

The School Operations Team is focused on creating the conditions by which our schools can thrive by designing and leading efficient, safe, joyful, and just systems; working to remove obstacles to learning and find creative solutions to challenges to enable the highest level of teaching and learning; and providing best-in-class customer service to families and staff members to ensure they feel welcomed, cared for and a valued member of our community.

The Attendance & PEIMS Specialist is a school based position responsible for maintaining impeccable student information data and record keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions.

The Attendance and PEIMS Specialist is the data and student information expert at the school.

Role Responsibilities

• Manages school attendance process and maintains attendance records.
• Partners with students, staff and parents to ensure students attend school every day
• Trains teachers on attendance procedures and inputs the data into the Student Information System (SIS)
• Documents all attendance changes, corrects attendance data, and completes audits as needed
• Communicates attendance reporting to staff and indicates when a student is at risk
• Participates in the weekly attendance check-in meeting with increasing responsibilities over time
• Maintains accurate student data and information in compliance with federal, state, and school expectations.
• Audits and corrects student data issues in the SIS and completes Public Education Information Management System (PEIMS) reporting
• Generate and review reports and verify with appropriate stakeholders
• Manages incoming and outgoing requests for student records through TREx
• Enters and updates master and students schedules in SIS
• Review and determine eligibility for a variety of programs and ensure that eligibility is correctly documented in systems
• Run grade verification reports for each grading cycle and prints progress reports and report cards
• Processes documentation for student enrollment and maintains all lottery records.
• Verifies students are fully enrolled and makes any data corrections in registration packets and the SIS
• Collects any required documents for students to enroll
• Sets up, manages, and audits student folders
• Accepts transfer requests from families and coordinates process with other schools
• Handles external student document requests
• Tracks leaver information and ensures that withdrawal meetings are held
• Prepares transcripts and provides proof of enrollment

Required Education and Experience

Bilingual: English and Spanish required

Competency and Skills

• Unwavering commitment to the KIPP Texas mission, core values and willingness to go above and beyond to meet the needs of KIPP Texas students, families, and staff
• Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
• Experience with managing and entering data
• Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly
• Ability to establish relationships and communicate effectively with

Additional Information

What We Bring to the Table

Comprehensive medical, dental, and vision plans with coverage options for employees and their families. Competitive vacation and flexible paid time off (PTO) policies.

Paid family leave.

Flexible spending account or high-yield HSA.

Employee assistance programs.

KIPP also offers the following employee-paid benefits

legal plans, LifeLock identity protection, life insurance and disability insurance.

Physical Requirements

• The person in this position needs to be able to move about inside and outside the school throughout the workday.
• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.

Additional Requirements

• Reliable transportation is needed for travel between campuses
• Ability to maintain emotional control under stress.
• Work with frequent interruptions.
• Work Environment: Reports to school site Monday-Friday.
• Typical school environment with frequent interruptions.

Travel Requirements

Minimal travel; may travel to other school sites or regional offices for professional learning or meetings.