Aviation Executive Assistant- ONSITE

Work Schedule: Monday - Friday; 8:00am-5:00pm EST

Location: Burlington-Alamance Regional Airport (KBUY)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Executive Director, Aviation and the leadership team. This position is responsible for coordinating schedules, team meetings, travel, conferences, office operations, and various administrative functions that support efficient day-to-day business operations.

The ideal candidate will possess exceptional organizational skills, exercise sound judgment when handling confidential information, and demonstrate the ability to manage multiple priorities in an exciting fast-paced environment.

Responsibilities

• Provide administrative support to multiple Aviation Leadership Team members
• Manage complex calendars, meetings, travel, and executive schedules
• Prepare and reconcile expense reports; process purchase orders, invoices, and other administrative transactions
• Coordinate meeting logistics, agendas, materials, minutes, and action item follow-up
• Manage administrative support for leadership and Aviation Partner-related meetings, including materials, logistics, scheduling, and documentation.
• Coordinate conference rooms, meeting technology, onboarding activities, and office supply management
• Maintain confidential records, files, and documentation
• Anticipate executive needs and drive process improvements that enhance team effectiveness and efficiency

Minimum Qualifications

High school or GED with 5 or more years of administrative experience in a corporate or executive environment

Preferred Qualifications

• Associate's degree
• Prior experience supporting senior management level Executives
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
• Demonstrated ability to work independently, take initiative, and operate with minimal supervision, while exercising good judgment on when and how to escalate issues.
• Demonstrated ability to manage multiple tasks and deadlines with accuracy and professionalism.
• Superior written and verbal communication skills; able to draft correspondence and reports for executive audiences.
• Proven track record of maintaining confidentiality and handling sensitive information with discretion.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Highly organized

Additional Job Standards

• This position is on-site based at the Burlington-Alamance Regional Airport (KBUY) and candidate should live a commutable distance to KBUY airport.
• You will be part of a diverse and inclusive team of aviation professionals.and will work in a state-of-the-art aviation facility.
• Exposure to high noise levels, hazardous chemicals and materials, industrial machinery, mechanical lifts, and operating aircraft.
• Occasional travel may be required for: training, vendor visits, and outstation facility support.
• Eligible to pass applicable background checks and pre-employment drug testing.
• Flexible to work overtime, weekends, holidays, and after-hours to support AOG or urgent operational needs (as required).
• May be called upon to help with departmental projects, including but not limited to: department manuals/SOPs, safety reports, facility organization.

Application Window Closes: 11-16-26.

Benefits

Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan. Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please