B2B Business Administration Specialist

About the role

Location: Raleigh, NC

Job Summary

The B2B Business Administration Specialist provides administrative, operational, and organizational support to the B2B Commercial Leadership team. This role is responsible for developing professional presentations, coordinating meetings, managing documentation, and supporting leaders with day-to-day business activities.

The specialist helps streamline administrative processes, maintain organizational efficiency, and ensure the timely execution of key business priorities. This position requires strong communication, attention to detail, proficiency in Microsoft Office applications, and the ability to manage multiple priorities in a fast-paced commercial environment.

Key Responsibilities

• Develop, format, and maintain professional PowerPoint presentations for leadership meetings, business reviews, strategic initiatives, and executive communications.
• Provide day-to-day administrative and operational support to B2B Commercial Leadership, including coordinating tasks, preparing materials, and managing follow-up activities.
• Assist leaders with meeting preparation, including developing agendas, compiling supporting materials, documenting action items, and tracking deliverables.
• Assist with building financial models and projections for B2B
• Coordinate meeting schedules, calendar invitations, and logistics for internal and cross-functional meetings.
• Prepare, edit, and distribute business communications, reports, spreadsheets, and other documentation as needed.
• Maintain organized records, shared folders, templates, and business documentation to ensure accessibility and consistency.
• Support the planning and coordination of team meetings, leadership events, training sessions, and other departmental activities.
• Track action items, deadlines, and outstanding requests to support timely completion of leadership priorities.
• Assist with collecting, organizing, and consolidating information from various stakeholders for presentations, business reviews, and leadership updates.
• Identify opportunities to improve administrative processes, standardize documentation, and enhance team efficiency.
• Utilize Microsoft Office applications, SharePoint, and other collaboration tools to support communication, document management, and workflow coordination.
• Leverage AI and automation tools to improve productivity, streamline administrative tasks, and enhance the quality of business deliverables.
• Provide additional administrative, coordination, and operational support as required by B2B Commercial Leadership.
• Qualifications

Listed qualifications represent the ideal criteria; consideration may be made based on experience and capability.

Required

• Bachelor's degree in business administration, finance, management, communications, or a related field, or equivalent professional experience.
• Experience in an administrative support, business operations, project coordination, or similar role.
• Advanced proficiency in Microsoft PowerPoint, including presentation design, formatting, and development of executive-level materials.
• Strong proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and competing priorities.
• Strong written and verbal communication skills, including proofreading, document preparation, and professional correspondence.
• High attention to detail and commitment to producing accurate, polished, and professional work.
• Ability to work independently, exercise sound judgment, and handle confidential business information with discretion.
• Strong interpersonal skills and the ability to collaborate effectively with leaders and cross-functional teams.

Preferred

• Experience supporting senior leaders or commercial teams in a corporate environment.
• Experience developing leadership presentations, business review materials, and executive communications.
• Familiarity with SharePoint, Microsoft Planner, Monday.com, or other project and task management platforms.
• Experience coordinating team events, meetings, and departmental initiatives.
• Familiarity with AI-powered productivity tools, such as Microsoft Copilot, and workflow automation tools, such as Power Automate.
• Experience in industrial, energy, logistics, distribution, or similar B2B environments.

Key Competencies

• Organization and Time Management
• Communication Skills
• Attention to Detail
• Collaboration
• Adaptability and Flexibility
• Problem-Solving
• Initiative and Accountability
• Professionalism and Discretion