Benefits Specialist I

Responsibilities

Plan Administration & Employee Service

• Providing day-to-day benefits administration across medical, dental, vision, and supplemental plans.
• Serving on the rotation covering the Benefits inbox, phone line, and BAS activity, responding to benefits and basic retirement plan questions.
• Keeping the Firm's benefits materials and communications updated.
• Coordinating and conducting benefits orientation meetings for staff and associates (generally twice weekly).
• Coordinating and conducting open enrollment meetings and assisting with renewals and vendor implementations.

Payroll, Deductions & Invoicing

• Participating in the deduction-calculation (dedcalc) and journals process on the 15th and end of month, including auditing reports and CMS entries for partners, foreign, and U.S. staff/associates.
• Creating and auditing spreadsheets to process monthly vendor invoices.
• Entering benefit adjustments for employees on leave of absence and verifying new hires are set up for correct payroll deductions.
• Completing weekly carrier transmissions and GVUL imports and confirmation statements on the established monthly schedule.

Leave, Compliance & Reporting

• Administering leave-of-absence premium billing, including invoices to employees on unpaid leave, 100% premium notices, and return-to-work catch-up invoices.
• Tracking hours of part-time employees to determine Affordable Care Act (ACA) eligibility.
• Ensuring benefit eligibility and associated premiums are correctly deducted for eligible employees in the international offices.
• Handling FSA reporting, LTD letters, and the San Francisco Health Care Ordinance filing on the appropriate schedule.
• Supporting compliance requirements, including 5500 filings, audits, and required notices, and maintaining updated desk procedures.

General

• Drafting and updating employee-facing benefits communications and training materials.
• Working on special projects as assigned and performing a variety of tasks as required.

Qualifications

• Highly organized to effectively plan, track, evaluate and follow-up on multiple priorities for multiple people.
• Ability to work both independently and collaboratively, managing recurring deadlines within a shared rotation.
• Excellent interpersonal skills and sense of urgency around customer service.
• Excellent oral and written communication skills.
• Ability to establish rapport and credibility with all levels of management, employees, and vendors.
• High level of integrity and ability to handle confidential information.
• Ability to work overtime as necessary.

Experience

• Bachelor's degree required.
• At least 2 years of employee benefits experience.
• Compliance with legal requirements and knowledge of benefits laws and regulations, including COBRA, HIPAA, and ERISA.
• Strong Microsoft PowerPoint, Outlook, Word, and Excel skills.
• Knowledge of PeopleSoft/Oracle and Microsoft Office applications. Workday experience is a plus.
• Basic accounting skills required.

Compensation & Benefits

• The annual compensation range for this position is $70-85k. The salary offered within this range will depend upon qualifications and other operational considerations.
• Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.
• For technical difficulties with our online application, please contact us at. Our recruiting support team will respond as soon as possible.
• Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.