BOB- Scheduler

About the role

Civil Service Title- Confidential Strategy Planner

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

The Schedule Coordinator's responsibilities include, but are not limited to, the following:

• Assist the Chief Scheduler in coordinating and administering the Division's project scheduling and project delivery activities;
• Coordinate with project managers, engineers, design and construction teams, consultants, contractors, City agencies, and other stakeholders to collect, review, and maintain current project information, including schedules, milestones, activities, deliverables, and anticipated completion dates;
• Monitor project schedules, tracking reports, and management systems to identify outstanding items, variances, risks, and other issues requiring follow-up;
• Prepare and maintain project status reports, tracking spreadsheets, dashboards, presentations, and other management materials for Division management;
• Review project information and supporting documentation for completeness, consistency, and compliance with established Division procedures and requirements;
• Assist project teams with developing project timelines, conceptual schedules, duration estimates, and other planning materials during project development and scoping;
• Coordinate and facilitate meetings, including preparing agendas and supporting materials, documenting action items, and following up on outstanding matters;
• Coordinate Division-wide initiatives, special projects, and program activities by developing work plans, tracking assignments and deadlines, and reporting on progress;
• Maintain project management, scheduling, database, and document management systems and utilize Microsoft Excel and other software to organize, analyze, and report project, financial, schedule, and performance information;
• Prepare analyses, presentations, recommendations, and other materials concerning project status, delivery risks, anticipated impacts, and other matters requiring management review;
• Assist in developing and improving administrative procedures, tracking tools, reporting processes, and other resources to enhance the efficiency of project delivery operations;
• Coordinate inter-unit and inter-agency activities related to project delivery and scheduling, as directed by the Chief Scheduler;
• Exercise independent initiative and judgment in managing assignments, coordinating stakeholders, identifying issues, and determining appropriate follow-up; and
• Perform other related duties and special assignments as required.\

Preferred Skills

• Experience coordinating complex projects, programs, or operational activities in a governmental, engineering, construction, infrastructure, or similar organizational environment;
• Knowledge of project scheduling, project delivery, program coordination, and performance monitoring principles;
• Experience preparing project status reports, management reports, analyses, presentations, and other materials for management review and decision-making;
• Demonstrated ability to coordinate meetings, prepare agendas and supporting materials, document action items, and follow up on assignments and deadlines;
• Ability to manage multiple assignments independently, establish priorities, meet deadlines, and coordinate deliverables with limited supervision;
• Demonstrated initiative, sound judgment, flexibility, and ability to identify issues, determine appropriate follow-up, and escalate matters when necessary;
• Excellent oral and written communication skills, with the ability to effectively interact with technical and non-technical staff, consultants, contractors, and other stakeholders;
• Strong organizational, analytical, interpersonal, and coordination skills, with attention to detail;
• Experience developing and maintaining administrative procedures, tracking systems, databases, dashboards, or other management tools;
• Experience using project management, financial, procurement, scheduling, database, or document management systems, preferably in a government or public-sector environment;
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Project, with the ability to organize, analyze, and present information effectively; and
• Ability to drive a motor vehicle, if required.

• Work Location
• 55 WATER ST, MANHATTAN, 10041
• Hours
• 8:00AM - 4:00PM/Monday - Friday

Additional information

All resumes are to be submitted electronically. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval.

Benefits

City employees are entitled to unmatched benefits such as:

a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement.

College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week.

Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists

Qualifications & Requirements

A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.