Booking Coordinator - United Heritage Hall

About the role

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Booking Coordinator is responsible for creating and organizing systems to efficiently streamline venue, one-off, corporate and festivals bookings. Working closely with the Talent Buyer, the Booking Coordinator places holds, builds offers, works within internal ticketing systems. Incumbent communicates internally and externally with agents and artist teams.

Essential Functions

• Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems. Work with Talent Buyer to update contracts per artist request and submit to agents/managements.
• Manage and maintain booking database system. Create data reports throughout offer negotiation and ensure final deal points updated in contracts.
• Create and maintain show files with all relevant documents, such as offers, contracts, writers, W9s and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to the talent buyers so they can determine if an offer should be made.
• Liaise with all internal departments (marketing, finance, contracting) once artists are confirmed to ensure all paperwork is included to support settlement. Scanning documents and assist with wire transfers.
• Assist with settlement by using internal ticketing systems.
• Work with talent buyer on stage running orders and lineup/billing order and communicate with agency and artist teams.
• May be responsible for coordinating the work of interns, festival- or event-specific employees.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 0-2 years Of related work experience
• Ability to act with discretion and handle confidential information
• Must be personable, organized, self-motivated, detail-orientated and reliable
• Excellent customer service and time management skills
• Ability to multitask and prioritize effectively in a fast-paced office environment
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.); and ability to learn required business systems
• Must be able to work nights, weekends and some holidays
• Knowledge of the music industry preferred

Bonus

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

• AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
• Employer does not offer work visa sponsorship for this position.