BTIG: Corporate Communications, Special Events Coordinator, Associate

About the role

BTIG is looking for an enthusiastic and motivated Special Events Associate to support the virtual and in-person event marketing effort across multiple departments. The successful candidate will interact closely with individuals at all levels across BTIG to ensure the seamless planning and coordination of conferences, panels, private dinners and other events. The individual must have an excellent customer service orientation and the ability to manage a fast-paced work environment and juggle multiple, simultaneous projects.

Duties & Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conference, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Requirements

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling
• Superior attention to detail, organization, discretion and sound judgement
• Exhibit strong work ethic and set high standards of excellence
• Understanding the relationship between hospitality and client development
• Excellent time management skills with the ability to manage multiple projects concurrently
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams
• Ability to build both internal and external relationships
• Demonstrate leadership, influencing, negotiation and decision-making skills
• Able to wear many hats and work in fast paced environment

Compensation

• Salary range is based on a variety of factors including, but not limited to, location, years of applicable experience, skills, qualifications, licensure and certifications, and other business and organization needs.
• The current estimated base salary range for this role is $100,000.00 - $140,000.00 per year. Please note that certain positions are eligible for additional forms of compensation such as discretionary bonus or overtime.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

• Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work.
• That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind.
• Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave - 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.