Business Office Assistant

About the role

Now Hiring: Business Office Assistant - Full-Time

Medical Hill Healthcare | California

Pay Rate

$30.00-$40.00 per hour, DOE

Schedule: Full-Time

Comprehensive Benefits Package

• Join the Team at Medical Hill Healthcare!
• Medical Hill Healthcare is seeking an organized, dependable, and detail-oriented Business Office Assistant to support our facility's administrative and business office operations.
• This is a great opportunity for someone with healthcare administrative experience who enjoys multitasking, supporting facility leadership, and keeping daily office operations running smoothly.
• The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to work collaboratively with multiple departments in a skilled nursing and rehabilitation environment.

Position Highlights

• Competitive Pay: $30.00-$40.00 per hour, depending on experience
• Full-time opportunity
• Comprehensive benefits package
• Supportive, team-oriented work environment
• Opportunity to work closely with facility leadership
• Varied administrative and business office responsibilities

What You'll Do

As the Business Office Assistant, you will provide administrative and clerical support to the Administrator, Director of Nursing (DON), Business Office Manager, and other facility departments.

Key Responsibilities

Administrative & Office Support

• Assist with organizing, planning, and coordinating daily administrative activities.
• Provide administrative support to the Administrator, DON, and Business Office Manager.
• Maintain meeting minutes, organize documentation, and complete filing as needed.
• Assist with administrative studies, special projects, and other assignments.
• Maintain adequate office supplies and equipment to support daily operations.
• Receive and follow instructions and schedules from your supervisor.

Accounting & Business Office Functions

• Perform clerical and basic accounting functions, including cash receipts and ancillary data entry.
• Assist with maintaining accurate administrative and financial records.
• Support daily business office operations and documentation.
• May assist with HR and payroll-related duties.

Facility Communication & Coordination

• Develop and maintain positive working relationships with facility staff and department leaders.
• Support communication and coordination between departments.
• Assist with recording and filing incident and accident reports in accordance with facility policies.
• Represent the facility professionally and contribute to positive community relations.

Compliance & Confidentiality

• Maintain confidentiality of all resident information, including protected health information (PHI).
• Follow HIPAA requirements and facility policies regarding resident privacy.
• Promptly report suspected or known violations of confidentiality.
• Follow established workplace safety procedures and administrative guidelines.

Qualifications

• Previous administrative, clerical, or business office experience preferred.
• Healthcare or skilled nursing facility (SNF) experience is a plus.
• Experience with accounting, cash receipts, HR, or payroll functions preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with computers, data entry, and Microsoft Office.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional, dependable, and team-oriented.
• Ability to maintain confidentiality and handle sensitive information appropriately.