Business Office Manager

About the role

Career Opportunity: Business Office Manager with Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH

Are you an organized administrative professional who excels at supporting leadership, coordinating board activities, and keeping important records accurate and secure? The (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

This position is ideal for a detail-oriented professional who communicates clearly, handles confidential information with discretion, and can manage multiple priorities in a fast-paced office environment.

What You'll Do

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics
• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents
• Provide executive and administrative support to senior leadership, Board members, and staff
• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms
• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records
• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements
• Manage DocuSign processes and help ensure records are properly routed, retained, and filed
• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access
• Protect confidential and sensitive information while representing the organization professionally

What We're Looking For

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area preferred
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
• Strong professional writing, proofreading, editing, and document-preparation skills
• Excellent organization, accuracy, judgment, and attention to detail
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment preferred
• Bachelor's degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field preferred; equivalent relevant education and experience may be considered
• Valid Notary Public commission or the ability to obtain one within 90 days of hire

Why Apply?

This is an opportunity to serve as a trusted administrative partner while supporting effective governance, organized operations, and a mission-focused team. The right candidate will bring professionalism, discretion, and a service-oriented approach to every interaction.

Ready to bring your organization, writing, and executive support skills to a meaningful role? Apply online today!

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