CEHD Faculty Affairs - Administrative Coordinator

About the role

Job Title

Cehd

• Faculty Affairs - Administrative Coordinator
• Agency
• Texas A&M University
• Department
• Dean of Education
• Proposed Minimum Salary
• Commensurate
• Job Location
• College Station, Texas
• Job Type
• Staff

Salary

Compensation will be commensurate to selected hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• Bachelor's degree.
• Three years of experience in office administration.

Preferred Qualifications

• Experience with Interfolio and faculty hiring.

Required Special Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and presentation applications.

Essential Duties/Tasks

Faculty Hiring Coordination

• Coordinates faculty line proposal packets and initiate the faculty tracking sheet for the hires.
• Assist with the cross-functional coordination of the Pre-Hire Search Plan.
• Review/initial process with the annual college faculty hiring process.
• Coordinates the search plan approvals within the College of Education and Human Development (CEHD) in the Pre-Hiring Interview stage, assist with the process of certifying the candidate pool, requesting permission to interview, and recommendations to hire memos for CEHD.
• Ensures pre-hiring coordination adheres to department and University wide policies and procedures.
• Coordinates the administrative processes for hiring, for each department to include documentation, Laserfiche processes, degree verifications, selective service forms, and criminal background checks.
• Ensures administrative processes adhere to office procedures.
• Assist with drafting the new faculty offer letters. Monitors hiring timelines and identifies issues.
• Updates lnterfolio and hiring flow to process the candidate hire.

Administrative

• Monitor CEHD communication in the shared email and in the Adobe account for the faculty affairs group and the common faculty affairs email.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Coordinates the maintenance of office supplies and equipment.
• Coordinates office records retention and maintains office references and resources materials.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Assit with faculty and staff in-excess requests.

Event Coordination

• Coordinates faculty affairs office new faculty events.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants

• Applications received by Texas A&M University must either have all job application data entered or a resume attached.
• Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
• We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

Equal Opportunity/Veterans/Disability Employer.