Construction Administrator

About the role

Our culture is rooted in a shared vision - to help keep the world’s most precious resource safe - and in the core values that guide us in pursuing this vision and delivering on our mission to clients.

We provide the highest quality liquid storage design and construction services at the best long-term value with an unrivaled customer experience. We have built over 3,500 pre-stressed concrete liquid storage tanks over the past 90 years around the country and world, as a result we have become the leader in the industry when it comes to quality and innovation.

As a Construction Administrator at DN, you will provide administrative support to the construction management team, ensuring smooth coordination in daily operations. In addition to supporting our construction operations, you will support our office staff in greeting visitors, phone management, data processing, and record-keeping. This is a key support role in our project operations, requiring you to be dependable, organized, and detail oriented.

Responsibilities

Construction Administration

• Support Construction Operations by providing consistent administrative coordination, organization, and follow-through for the Operations team and field personnel.
• Prepare and distribute Superintendent boxes with required project materials and documentation to support project mobilization and field operations.
• Maintain accurate project documentation and records by organizing, scanning, and filing, and updating project information, databases, and operational systems to ensure information remains accurate and current.
• Run and distribute operational reports from systems such as Spectrum and CRM to support the department.
• Provide administrative support to the Construction Operations Managers, including calendar management, meeting preparation, drafting communications and documents, and developing PowerPoint presentations.
• Identify and maintain consistent administrative processes that improve organization, communication, and efficiency across the department.
• Provide back-up administrative support to the Field Operations Admin, assisting with any administrative tasks as needed to support operational continuity and coverage.

Event Coordination

• Coordinate Construction Operations meetings and events, and departmental activities, including pre-job planning, Job close-out, Superintendent, Stand & Deliver, workshops, seminars, summits, and team building events, including related scheduling, travel, and logistical arrangements.

Qualifications

• 3+ years of administrative experience, preferably supporting construction or a field-based environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to travel as necessary to support multiple regions.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use operational systems and databases; experience with

Spectrum and/or CRM systems preferred.

• Strong attention to detail and commitment to maintaining accurate records and information.
• Ability to work 40 hours per week, with overtime expectation on occasion.