Construction & Office Coordinator

About This Role

General Matter is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in our fast-paced, technical, and construction-focused environment. This role combines early-stage startup adaptability with the structure and demands of heavy civil construction. You will oversee office logistics, support recruiting and onboarding, assist project teams, and serve as a central point of communication for employees, visitors, and vendors. As we grow, this position offers significant opportunities to expand responsibilities and contribute to company-wide improvements.

Responsibilities

• Maintain a clean, organized, and well-stocked construction office environment, including reception and conference areas. Encourage employee participation in maintaining office cleanliness and organization.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Serve as receptionist, greeting and directing visitors while maintaining a professional and welcoming construction office environment.
• Schedule and coordinate on-site construction visitor logistics, including recruiting candidates.
• Support hiring including facilitating onboarding, including coordination with SMEs/ construction team for personnel requirements.
• Serve as the construction primary point of contact for third-party vendors including janitorial, repairs, shipping, and courier services.
• Manage office supplies, including ordering, inventory control, and cost-effective purchasing.
• Assist, plan and execute company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Supports daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad-hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action-oriented mindset.
• Perform additional assignments per management's direction.
• Maintains knowledge of Company's values and strategic plan.
• Support published corporate policies.

Basic Qualifications

• High School Diploma or GED required.
• 4+ years of administrative or office support experience preferred.
• Proven ability to juggle multiple tasks and priorities in a fast-paced environment.
• Tech-savvy and proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Demonstrated initiative and problem-solving abilities.
• Experience planning events or coordinating logistics.
• Friendly disposition and customer service attitude required.
• Reliable attendance and strong work ethic.

Preferred Skills and Experience

• Experience in a fast-paced construction environment.
• Experience supporting technical teams under tight deadlines.

Additional Requirements

• Ability to work extended hours and weekends as necessary.

Compensation and Benefits

The base pay range for this role is $25 to 33 per hour.

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. Please note that the stated salary range is an estimate and may be adjusted based on market conditions, business needs, or other factors.

In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan.