Construction Project Administrator ~ Orlando, FL

Essential Duties and Responsibilities

• Create and maintain Project files for multiple projects.
• Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis
• Support the field staff with orders and communication needs
• Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent
• Assign the correct cost code to invoices
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request.
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports
• Ensure all project-related tasks are completed on time.
• Performs other related duties as assigned.

Experience

• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• 3 years of experience with AIA contract documents, preferred

Education

• High School Diploma

Skills/certifications

• Organizational skills to handle/process multiple projects/tasks
• Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Ability to follow instructions and complete assignments independently.
• Strong customer service skills

What we offer

• Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance