Construction Project Coordinator

What you will do

Johnson Controls is seeking a Major Projects Project Coordinator to support the Senior Project Manager across multiple large-scale projects throughout North America. This role helps keep project systems, reporting, documentation, and coordination activities organized, accurate, and ready for execution.

In this role, you will provide administrative, reporting, and project support that helps the team maintain visibility across active major projects. You will work with project data, Smartsheet tracking tools, customer-facing portals, meeting records, billing support activities, and team communications to help keep projects moving and information current.

How you will do it

• Support project setup and initiation activities for multiple major projects.
• Extract, organize, and format project equipment information for upload into Smartsheet tracking tools.
• Create and maintain project workspaces, checklists, dashboards, and reporting formulas.
• Manage project documentation and maintain accurate project data across tracking systems.
• Upload equipment lists and project documents to customer project portals.
• Create Level 2 (L2), Level 3 (L3), and Level 4 (L4) forms as required and support completion of L3 forms.
• Review, troubleshoot, and update Smartsheet formulas, dashboards, and tracking tools to support accurate reporting.
• Organize and maintain project photos uploaded by team members, including proper naming and filing.
• Maintain project management and site supervision resource information, including participation, coverage, certification, and training registers.
• Assist with Schedule of Values (SOV) development, cash flow forecasting, subcontractor cash flow tracking, and billing logs.
• Schedule project team meetings, attend meetings, record key notes, and maintain meeting minutes.
• Prepare action item lists, deliverables trackers, and safety meeting topics and presentations for review.
• Provide general administrative and operational support to the Senior Project Manager and project team as needed.
• Own your work with accuracy, accountability, and attention to detail so project information stays current and reliable.
• Stay close to the work by keeping contact with project teams, updating trackers quickly, and removing administrative obstacles before they affect delivery.
• Use a disciplined approach to reporting, checking inputs for completeness, consistency, and traceability across systems.
• Bring a continuous improvement mindset by spotting gaps in processes, formulas, or reporting tools and suggesting practical fixes.
• Communicate clearly and professionally, especially when coordinating actions, follow-ups, and deadlines across multiple stakeholders.
• Work as one team with the Senior Project Manager, operations, and support functions, sharing information openly and supporting different perspectives.
• Handle sensitive project and financial information with integrity and care.

What we look for

Required

• High School Diploma or equivalent required.
• Strong attention to detail with a high level of accuracy.
• Proficiency in Microsoft Office Suite and Smartsheet.
• Ability to support multiple projects and priorities across North America.
• Strong organizational and time-management skills.
• Ability to identify, troubleshoot, and resolve issues within established systems and processes.
• Effective written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong analytical and reporting capabilities.
• Project Coordination
• Data Management & Reporting
• Organizational Excellence
• Problem Solving
• Time Management
• Communication
• Collaboration
• Attention to Detail
• Financial Tracking Support
• Customer Focus

Hiring Salary Range

$57,000- 97,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile.

If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers.