Contracts Administrator

About the role

Location: Herndon, VA - Hybrid, in office 2 days per week

Pay

$50,000-$55,000 starting base salary + bonus

What You'll Do

The Contracts Administrator provides contract administrative support, including pre- and post-award contract administration, within our internal Government Contracts team. You will maintain responsibility for client portals and partner closely with Program Managers and prime contractors. This role will also support front-end proposal work for new pre-award business.

Success in this role means accurate, timely tracking of funding, rates, and billing so issues are flagged and resolved before they affect programs. The best-suited candidate has strong attention to detail and a desire to work with numbers and detailed information.

• Assist with all travel: process TDY/travel requests and estimates, confirm authorization and customer travel requirements, and document allowable costs for invoicing.
• Own program burn tracking: monitor subcontract funding, expenditures, and remaining balances against ceilings (by CLIN/task order as required), maintain projected run-out, and alert Program Managers and the Prime before funding is exhausted.
• Track subcontract modifications, prime-issued POs, funding authorizations and changes, option years, and periods of performance.
• Own bill rate management during escalation periods: validate pay rates, bill rates, LCATs, and funded work authorization, manage LCAT rate increases and annual escalations, and flag rate mismatches.
• Own the Unbilled Report and maintain responsibility for client portals.
• Support front-end proposal work for new pre-award business, alongside pre- and post-award contract administration.

What We're Looking For

Required

• Bachelor's degree
• 0-2 years of relevant experience (entry level)
• Strong working knowledge of Microsoft Excel, including formulas, lookups, and pivot tables for tracking and reporting
• Strong attention to detail and comfort working with numbers and detailed information
• Ability to communicate and collaborate effectively with Program Managers, prime contractors, and internal Government Contracts team members

What We Provide

• Comprehensive onboarding and training from day one
• Dedicated mentorship and coaching
• Clear career progression and opportunities for internal advancement
• Hands-on exposure to the full government contract lifecycle, from front-end proposal support through post-award administration

The Benefits

• Medical, dental, and vision
• Life and disability insurance
• Competitive 401(k) match
• Equity plan
• PTO package, plus birthdays off and volunteer time off
• Paid holidays
• Student Loan Reimbursement after one year as a full-time employee
• Childcare reimbursement
• Fitness reimbursement
• A variety of Employee Resource Groups (ERGs)

Location & Work Environment

On-site requirements

• In office 2 days per week at our Herndon, VA office (hybrid)

Physical requirements

• Prolonged periods of sitting at a desk and working on a computer

What Happens Next

• Apply, and you'll hear from an Internal Recruiter within 1-4 business days if you're a match