Contracts Administrator

About the role

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Companies is looking to hire a Contracts Administrator for our Risk Management Group located at our Corporate Headquarters in St. Louis, MO.

Primary Responsibilities

• Prepare, review, and process contracts, subcontracts, non-disclosure agreements, vendor agreements, and other business-related documents.
• Utilize approved templates and contract language while ensuring accuracy and completeness of contract documentation.
• Coordinate internal contract review and approval processes with Legal, Operations, Finance, Risk Management, and other stakeholders.
• Track contracts through the approval, execution, renewal, amendment, and closeout process.
• Maintain contract files and document repositories to ensure accurate and accessible records.
• Monitor contract expiration dates, notice periods, insurance requirements, and other contractual obligations.
• Support the administration of contract lifecycle management processes and systems.
• Assist with contract revisions, redlines, and document version control.
• Generate contract reports and provide status updates to internal stakeholders.
• Ensure executed agreements are properly documented and stored in accordance with company policies.
• Assist with audits, compliance reviews, and documentation requests.
• Support process improvement initiatives related to contract management and administration.
• Coordinate electronic signature processes and finalized agreement distribution.

Minimum Qualifications

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Construction Management, or related field preferred.
• 2-5 years of contract administration, legal support, procurement, document control, or related experience preferred.
• Experience with contract management software or contract lifecycle management (CLM) systems preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.