Contracts Administrator (On-site) - Corsicana, TX, or Sweetwater, TX

Responsibilities

• Administer design consultant agreements on behalf of the Owner, including agreements with architectural, structural, MEP, civil, and specialist consultants.
• Track consultant deliverable milestones, fee amendments, scope changes, notice requirements, and other key contractual obligations.
• Maintain the campus-wide contracts register, ensuring every executed agreement is recorded with its key dates, obligations, amendments, and expiry information.
• Manage the formal contractual correspondence log, ensuring every notice, response, and commercial letter is correctly numbered, timestamped, filed, and traceable from the beginning of the project.
• Monitor contractual deadlines and outstanding consultant obligations, escalating missed or upcoming requirements that may affect project delivery or the Owner's contractual position.
• Maintain accurate, complete, and audit-ready agreement files, registers, correspondence records, and supporting documentation.
• Independently manage multiple active agreements simultaneously while maintaining consistent document control and contractual administration standards.
• Own and maintain the OFCI Responsibility Matrix documentation, ensuring all interface obligations between owner-purchased equipment, vendors, and the GC are accurately recorded, current, and accessible to the contracts team at all times.

Required Qualifications

• Bachelor's degree in Construction Management, Engineering, Business, Legal Studies, Quantity Surveying, or related fields.
• 7+ years of experience in contract administration, commercial administration, consultant agreement management, document control, or related contractual functions.
• Experience administering design consultant agreements involving architectural, structural, MEP, civil, or specialist disciplines.
• Experience tracking contractual deliverables, fee amendments, scope changes, notice obligations, key dates, and agreement expiry requirements.
• Strong experience maintaining contract registers, correspondence logs, agreement files, and audit-ready contractual records.
• Ability to correctly control, number, timestamp, file, and track formal contractual notices, responses, and commercial correspondence.
• Ability to manage multiple active agreements simultaneously while maintaining accuracy and meeting contractual deadlines.
• Strong understanding of notice tracking, deliverable tracking, consultant obligations, scope administration, and contractual document control.
• Exceptional organization, attention to detail, document discipline, follow-up, and time-management skills.
• Ability to identify missed deadlines, unfulfilled obligations, incomplete records, and other contractual administration risks.
• Strong written and verbal communication skills and the ability to coordinate with consultants, project teams, commercial teams, and client stakeholders.
• Experience with contract management, document management, or project management systems such as Procore, Unifier, e-Builder, Kahua, Oracle, Smartsheet, or similar platforms preferred.

Preferred Qualifications

• Owner-side, owner's representative, developer, or program management experience.
• Data center or mission-critical construction experience.
• Experience in oil and gas, power, commercial real estate development, or other complex capital program environments.
• Experience managing multidisciplinary design consultant agreements across a large campus or multi-project program.
• Experience supporting contractual audits, commercial reporting, or program-wide agreement administration.

Position Details

• Primary Location (On-site):
• Corsicana, Texas
• Sweetwater, Texas
• Position: Contracts Administrator
• Position Classification: Salary-based full-time hours
• Current US work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered)

Productivity Tools

• Microsoft Office
• Microsoft 365