Contracts Analyst - Federal | Remote, USA

About the role

This position will be fully remote and can be hired anywhere in the continental U.S.

Optiv + ClearShark is looking for a Contract Analyst - Federal to play a key role in supporting our federal contracting and procurement activities. This role assists in the preparation, review, and administration of government contracts while ensuring compliance with applicable regulations and company policies.

The Contract Analyst will collaborate with internal teams to support contract lifecycle activities, contribute to the successful execution of federal programs, and help maintain strong relationships with government customers. This position is ideal for individuals looking to develop their expertise in federal contracting, regulatory compliance, and contract administration while working in a fully remote environment.

How you'll make an impact

• Manage the entire contract lifecycle from initiation to closure, including negotiation and execution.
• Review, process, and track customer contracts, purchase orders (POs), and vendor agreements in the company ERP system. Creation of new contract vehicles and managing updates as needed (i.e. - PoP; Contracting Officer information, etc.)
• Collaborate with sales and purchasing teams to verify contract terms, pricing, and compliance before quoting customers and/or placing orders with vendors.
• Maintain organized records of contracts, including physical and digital files, and ensuring accuracy and audit readiness. Maintain an organized, centralized repository of contracts, amendments, and related correspondence.
• Monitor and manage software subscription renewals and hardware maintenance contracts, ensuring timely, accurate, and proactive renewals to avoid service interruptions.
• Act as a liaison between sales, legal, and finance departments regarding contract status and deliverables.
• Assist with reporting on contract metrics, including renewals, revenue, and active contract volume. Ensure contract fee payments are submitted to Government on time.
• Coordinate with Partner/Alliance Team to receive OEM/Vendor Price Lists for contract vehicles. Ensure monthly/quarterly price lists are uploaded into CRM tool and all quotes/orders are priced according to contract terms and conditions.
• Manages tech refreshes/compliance checks in SF.
• Serve as the deputy contracts manager for ITES-SW2, DoW ESI Agreements, and GSA MAS. Responsible for tech refreshes, back-up data flags, product catalog updates, order processing, CLIN list creation/management, program management reviews, and sales enablement.
• Works with Marketing Team to ensure all information is accurate and up to date on public facing Contracts websites. Additionally, conducts audits quarterly on Government and Distributor websites to ensure contracts information is accurate and up to date.
• Collects federal EULAs from OEMs/Vendors and ensures EULAs are up to date on EULA Master Site.
• Manages contract vehicle quote language and terms and conditions are up to date and accurate in Salesforce.
• Responsible for the processing, tracking and management of all CPARs.
• Coordinating with Sales and Marketing Teams to manage and create contract vehicle collateral, to include CV Tracking Tool and Linecards.
• Ensures all Contracts standard operating procedures (SOPs) are current and updated as needed.
• Assist Client Directors and Inside Sales Representatives with contracts questions and issues to enable sales. Detailed review of Customer Quote Packages for accuracy and compliance with GWAC terms, and completion of all required reps and certs, pushing back to the requisite Sales Team for task completion if/as needed to ensure a compliant submission.
• Performs other duties as assigned.
• Complies with all policies and standards.
• #LI-BC1

What we're looking for

• Experience: 0-2 years of experience in contract administration, sales operations, or IT procurement, preferably within a VAR or IT services environment.
• Bachelor's Degree Business Administration, Legal Studies, Supply Chain, or a related field.
• Technical Skills: Proficiency in Microsoft Office Suite, specifically intermediate to advanced Excel (pivot tables, VLOOKUPs). Experience with CRM (e.g., Salesforce) is highly preferred.
• Attention to Detail: Exceptional accuracy in managing high-volume data and reviewing legal documents.
• Communication: Strong written and verbal communication skills for interaction with internal teams and external clients.
• Organization: Ability to prioritize tasks, meet strict deadlines, and manage multiple projects simultaneously in a fast-paced environment.

What you can expect from Optiv

• Work/life balance
• Professional training resources
• Creative problem-solving and the ability to tackle unique, complex projects
• Volunteer Opportunities. "Optiv Chips In" encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home (where applicable)