Contracts/Grants Reviewer 3 WAE

About the role

This is a part-time position located at the State Museum in New Orleans, LA.

This position tracks program partner contracts for the Jazz Museum in accordance with statutory and regulatory requirements and departmental policies and procedures.

The Louisiana State Museum’s collections and educational programs stimulate awareness and appreciation of our state’s rich and diverse history and culture.

An ideal candidate for this position should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Five years of experience in contracts or grants management, procurement, financial management, or accounting; ORSix years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; ORA bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; ORAn advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.EXPERIENCE SUBSTITUTION:Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field.

The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Prepares, develops, and monitors complex contracts and/or grant agreements, application, budgets, amendments, and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
• Works with administrators, officials, and other personnel to solve contract problems and facilitate coordination.
• Maintains records, prepares reports, and/or correspondence relative to contracts and/or grants.
• Prepares reports for administers, legislature, media, and public on status of contracts.
• Reviews required progress reports, completion reports, and work products from Program Managers, subgrantees, and contractors.
• Provides technical assistance and consultation to program personnel in preparation of grants, proposals, or contract agreements.
• Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
• Assists in the preparation of Requests for Proposals (RFPs).
• Tracks the approval process of contracts/grants ensuring all necessary approvals are received.
• Researches grant awards and state appropriation budgets to make sure that funds are available.
• Performs an audit function to ensure compliance with rules and regulation by analyzing and recommending final approval/disapproval of contracts.
• Performs original entries, reconciliation, and all adjustments to grants management accounting records.
• Other duties and projects as assigned.

Position-Specific Details

• Location: State Museum in New Orleans, LA
• Appointment Type: This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. Starting Hourly Pay varies, depending on experience.
• Work Schedule: This is a part-time position that reports in-office. This position may be required to work evenings, weekends, and/or holidays. This position may be required to travel.
• Compensation: Compensation offered will be dependent on level of experience and/or certification, so please be sure to include all education and work experience for consideration.

Additional information

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact

• Pacee Wallace
• Department of Culture, Recreation, & Tourism
• 1051 N. 3rd Street
• Baton Rouge, LA 70802