Coordinator, BLA and A&R Admin - Masterworks

What you'll do

• Manage the core administrative needs of the Business and Legal Affairs department. This will include:
• Circulating contracts internally and externally for execution.
• Creating and maintaining workflows within Adobe Sign for purposes of securing deal memo approvals.
• Mailing hard copies of notices when required.
• Ensuring fully executed contracts and any other important documents or correspondence are submitted to the records department and uploaded to the CARMA database.
• Generating updates, reports, spreadsheets and presentations for key internal stakeholders and external partners as directed.
• Communicate with A&R, Business & Legal Affairs, Finance, Marketing, Royalties, JV Accounting, to properly administer artist contracts, licenses, and various other legal documents, including:
• Administering A&R-related budgets and reviewing artist agreements to assess and enforce contractual obligations with respect to recording.
• Assisting with creation of royalty accounts.
• Liaising with release planning to ensure proper sub-project code setups.
• Helping with union obligations for any relevant release.
• Booking studio and travel for Artist Services.
• Assist with ad hoc reports needed internally or externally.
• Communicate with artist attorneys and managers about contractual issues, vendors, proper payments, and tax information.
• Assist in day-to-day operations such as:
• Administration of recording projects.
• Tracking projects to ensure proper payment and budgeting.
• Creation of recording and marketing budgets, including distinguishing between recoupable and non-recoupable costs for accurate statement rendering.
• Issuing purchase orders.
• Facilitating prompt invoice payment.
• Reconciling BTA "ghost" card.
• Setting up vendors in the Sony system, along with any relevant artist portal access.
• Work with live businesses.
• Create budgets and pay expenses.
• Assist with customer and vendor onboarding.
• Prepare billing requests and wire transfers.

Who you are

• Bachelor's degree or equivalent experience is required.
• 1+ years of prior entertainment industry experience (including internships and extracurricular activities) highly encouraged, particularly in the areas of business and legal affairs, marketing, communications or business administration.
• Highly organized, analytical, detail-oriented with exceptional follow-up skills, capable of managing multiple priorities in a fast-paced, multi-priority global environment.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Excel, Outlook, and especially PowerPoint) and Adobe Sign.
• Proficiency in Adobe Creative Cloud (Photoshop, Premiere, Illustrator, inDesign) or equivalent supremely helpful, including light video and photo editing.
• Active engagement in music, theater, film, television, videogames, anime and general pop culture a plus.
• Must be able to accept changes readily, both in job responsibilities as well as in the work environment
• Ability to multitask, solve problems and prioritize across multiple time zones.
• Excellent time management skills.
• Professional, confident, positive and calm demeanor.
• A team player, who is both ambitious and able to take initiative and see projects through independently
• Able to communicate effectively with internal staff, artists/creatives, managers/agents, and external contacts.

What we give you

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Pay and benefits

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

New York Pay Range $50,000—$50,000 USD