Coordinator, Experiential Events

About the role

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

The Experiential Events Coordinator will join the Success Academy's Creative Agency to provide event logistics and administrative support, playing a supporting role on the experiential team. This role helps ensure the smooth execution of a diverse portfolio of company events, working closely with and under the guidance of senior team members.

Key Responsibilities

• Event Logistics & Execution - Support the planning and execution of logistics for a variety of events, assisting senior team members on more complex or high-volume efforts.
• Planning & Resource Management - Utilize existing planning resources, including a comprehensive database of NYC venues, to support planning and help keep event logistics organized.
• Stakeholder & Vendor Management - Support communication with external vendors (e.g., caterers, printers) and assist internal cross-functional teams to help ensure smooth event delivery.
• On-Site Support - Assist with on-site setup and tear-down activities, and help troubleshoot day-of issues under the direction of senior team members.
• Financial Administration & Tracking - Assist with tracking event-related expenses and support invoice processing, helping ensure accurate records against event budgets.

Qualifications

• Some experience or exposure to event coordination, hospitality, or logistics (e.g., through internships, prior roles, or coursework).
• Ability to support multiple tasks or events at once in a fast-paced environment.
• Strong attention to detail and a commitment to quality output.
• A proactive, solutions-oriented mindset and willingness to ask for guidance when needed.
• Reliable follow-through and the ability to meet deadlines.
• Good communication and collaboration skills to work effectively with vendors and internal teams.
• Familiarity with the NYC venue landscape is a plus, but not required.

Competencies

• Attention to Detail: Ensures high accuracy and precision across event administrative tasks, vendor documentation, and expense records.
• Adaptability & Problem Solving: Navigates day-of logistical shifts and fast-paced environments with a proactive, solutions-oriented approach.
• Stakeholder & Vendor Collaboration: Communicates clearly and effectively with external vendors and internal teams to support smooth event delivery.
• Organization & Time Management: Manages multiple competing tasks and deadlines efficiently to keep event logistics on track.

Compensation, Benefits, & Perks

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

• This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.
• Exact compensation may vary based on skills and experience. This position is not bonus eligible.